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ADMINISTRATIVE COORDINATOR
The Long Island Maritime Museum
The Long Island Maritime Museum is currently seeking a full-time, in-person, Administrative Coordinator to be responsible for the following duties: Responsibilities include but are not limited to:
Primary Responsibilities:
Compensation: Salary to commensurate with experience.
Contact: LIMM@limaritime.org for additional information or to forward a resume.
The Long Island Maritime Museum
The Long Island Maritime Museum is currently seeking a full-time, in-person, Administrative Coordinator to be responsible for the following duties: Responsibilities include but are not limited to:
Primary Responsibilities:
- Bookkeeping
- Deposits, bill pay, monthly reconciliation
- Payroll
- Financial Reporting
- NYSIF Audits
- Sales Tax Filing
- Invoicing
- Gift Shop Management
- Inventory
- Weekly/monthly reports
- Purchasing
- Annual Membership bulk mailing
- Purchasing
- Management of facilities rentals
- Be available for special events
- Previous administrative/bookkeeping experience
- QuickBooks experience,
- Knowledge of Microsoft Office Suite: Word and Excel
- Must have a positive attitude and willingness to take on additional tasks when necessary
- Must be team player with strong organizational skills and the ability to multi-task.
- Ability to remain calm under pressure
- Flexible and able to work additional hours if necessary (evenings, weekends)
Compensation: Salary to commensurate with experience.
Contact: LIMM@limaritime.org for additional information or to forward a resume.
Event Coordinator
The Long Island Maritime Museum
The Long Island Maritime Museum is currently in search of a part time, in-person, Event Coordinator to be responsible for the planning and execution of all lectures, programs, and mid-sized to mass events.
Hours: Monday, Wednesday, and Friday: 9:00 AM to 5:00 PM
Primary Responsibilities:
As Event Coordinator you should possess proven knowledge of event planning and production and have strong onsite management skills.
Qualifications/Requirements:
Compensation: Salary to commensurate with experience.
Contact: LIMM@limaritime.org for additional information or to forward a resume.
The Long Island Maritime Museum
The Long Island Maritime Museum is currently in search of a part time, in-person, Event Coordinator to be responsible for the planning and execution of all lectures, programs, and mid-sized to mass events.
Hours: Monday, Wednesday, and Friday: 9:00 AM to 5:00 PM
Primary Responsibilities:
As Event Coordinator you should possess proven knowledge of event planning and production and have strong onsite management skills.
- Full planning, execution, and reconciliation of all events, programs and lectures.
- Completion and submission of all required permits, contracts, etc.
- Source, negotiate and manage all contracts and vendors (Including speakers, entertainment, and event materials).
- Generate invitee lists when required, prepare registration content, manage status, and registration platform.
- Serve as main contact with vendors and attendees to ensure that all are fully informed and given the highest level of service.
- Prepare and communicate written logistical specifications for all events/programs.
- Ensure event set-up and break-down.
- Manage on-site live events/programs to ensure full coordination of logistics and staff.
- Prepare post event wrap up including number of attendees, budget reconciliation, observations, suggestions for following year, event surveys and debrief.
- Ensure compliance and risk guidelines are followed.
- Manage/plan multiple programs/events simultaneously.
Qualifications/Requirements:
- Bachelor’s Degree preferred
- Previous related experience planning programs and mass events
- Motivated, self-starter, ability to work independently
- Consistent attention to detail and strong organizational skills
- Strong team player
- Excellent oral and written communication skills
- Flexible and willing to work long hours (evenings, weekends) if necessary
- Ability to manage multiple projects simultaneously
- Proficiency with MS Office – Word, Excel, Publisher (Adobe Creative Suites a huge plus - including InDesign, Photoshop, and Illustrator)
- Ability to take direction and collaborate with staff members
- Ability to remain calm under pressure
- Ability to set priorities
- Demonstrate excellence in proofreading
Compensation: Salary to commensurate with experience.
Contact: LIMM@limaritime.org for additional information or to forward a resume.
The John and Alice Coltrane Home
Executive Director Position
Description
The John and Alice Coltrane Home seeks a full-time Executive Director with excellent leadership, fundraising, relationship, and administrative skills, who is innovative, strategic, solution-oriented, collaborative, and inspired by our mission, vision, and values to oversee and coordinate the rehabilitation of the Coltrane Home and to helm our organization during this vital period of growth.
POSITION OVERVIEW
The Executive Director of The John and Alice Coltrane Home (TCH) provides the leadership, and strategic direction to enable TCH to achieve its annual and long-term goals for cultural site maintenance and improvement, artistic and programmatic excellence, financial sustainability, and community engagement. The Executive Director is responsible and accountable for all aspects of the TCH project including Home rehabilitation, site maintenance, operational, education, and programming; fiscal management; member development; and fundraising.
The Executive Director is responsible for the creation and successful execution of multi- year development plans in support of TCH and its mission and strategic goals. The program contained in these plans will encompass multiple approaches to development: annual fund, foundation, public and corporate grants, major gifts, special events, endowment, and capital campaigns. The Executive Director works collaboratively with the Board of Directors on all aspects of the project.
The Executive Director will also provide leadership, vision, and direction to TCH by operating as the organizational representative in media, fundraising, and community settings, and overseeing the management of all aspects of the project. As funding allows, the Executive Director will recruit and develop staffing.
The ideal candidate has five to ten years of experience in the cultural site management field, ideally in the arts; a proven record of fundraising; excellent written and dynamic oral communication skills; strong managerial skills; an ability to manage multiple projects; comfort working in a fast-paced, agile environment; and a passion for education and the arts.
POSITION REQUIREMENTS
- Collaborate with the Board of Directors and TCH’s leadership to develop long- term vision, strategy, and goals for TCH.
- Maintain clear communication with the Board Chair, President and Operating Committee.
- Work closely with the Board Chair, President, and Operating Committee as well as any hired fundraising professional to develop and implement transformational fundraising campaigns.
- In collaboration with the Board, create and execute short- and long-term fundraising plans including individual major donors, foundations, public sources, and events including engagement and cultivation of individual, foundation, and corporate donors.
- In partnership with and oversight of the Operating Committee, engage political, non-profit, cultural, funding, and neighboring establishment leaders to create lasting and beneficial partnerships.
- Form partnerships and leverage existing partners to create PR and Marketing opportunities. Oversee all ongoing rehabilitation projects, repairs, maintenance, and the general well-being of the physical plant and grounds of THC engaging with professional assistance as well as enlisting key volunteers in site maintenance.
- Oversee day-to-day financial operations in communication with the Board Treasurer as well as adherence and responsibility for budgeting and budget adherence.
- Assist with annual audits and ensure that TCH stays current with all its fiscal reporting and remains in compliance with all charitable organizational guidelines.
- In partnership with and oversight of the Chief Creative Officer, Board Leadership and the Operating Committee as well as strategic partners, refine, maintain, and execute the programmatic vision for TCH as outlined in our mission, vision and business plan in alignment with all three of its designated areas of programming.
- In partnership with and oversight of the Board, oversee Employment Law compliance and HR best practices as well as supervise candidate search, job postings and hiring of staff.
- Establish a culture of excellence and a continuous learning model for training and ongoing staff development as staff are hired according to best practice and staffing expands.
- Bachelors or master's degree in business, public administration, non-profit management, or related field.
- Strong background in arts, museum or cultural institutions, humanities, arts education, or related areas.
- Minimum five years of experience with a track record in strategic planning, development, budgetary, program, and staffing management, policy and program development and site management.
- Demonstrated success in leading multi-year fundraising or capital campaigns
- Strong Communication ability verbal and written and the ability to navigate stakeholders, partners, funders, and the Board.
- Ability to self-start as well as manage several priorities and activities simultaneously.
Direct Report to the TCH Board of Directors.
Interested applicants are encouraged to submit a cover letter as well as a resume.
The John and Alice Coltrane Home provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.
Job Type: Full-time, Contract
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
We are diligent about the safety of everyone working in and around our organization. We follow all Covid-19 protocols when working in person and remotely as needed.
Work Location: One location
Applicants should write to info@thecoltranehome.org