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Executive Director
Greenlawn-Centerport Historical Association
Job Description:
The Executive Director has the following responsibilities:
Office Management
Interested candidates should email a resume and letter of interest to info@greenlawncenterporthistorical.org on or before Friday, March 8, 2024.
Posting Date: February 26, 2024
Greenlawn-Centerport Historical Association
Job Description:
The Executive Director has the following responsibilities:
Office Management
- Assist the public with research.
- Serve as curator, manage the collections.
- Manage daily office tasks.
- Keep property caretakers informed of urgent matters
- Serve as editor of quarterly newsletter; monthly e-newsletter.
- Promote interest through our website, brochures, press releases and social media.
- Assist in developing exhibits, programs, and fundraisers.
- Collaborate with other organizations.
- Recruit, train, and supervise volunteers.
- Work closely with the Board on program agendas.
- Serve as a non-voting member of the Board and its committees.
- Prepare Executive Director report for monthly Board meetings.
- Oversee fundraising activities.
- Write grants, oversee grant management.
- Attract new sources of support from corporations, businesses, and other private entities.
- Oversee office expenditures.
- Minimum of a bachelor’s degree
- Proficient in Word, Powerpoint, Excel, and social media platforms
- Appreciation of local history
- Availability to work on an occasional weekend or evening for a special event, meeting or emergency.
- Salary $32,000 per annum
- Part time 20 hrs. per week
- Vacation 10 days
- Holidays As per the Harborfields Public Library calendar
- Sick days 10 sick or personal days
Interested candidates should email a resume and letter of interest to info@greenlawncenterporthistorical.org on or before Friday, March 8, 2024.
Posting Date: February 26, 2024
Manager of Gallery Attendants & Site Safety
The Long Island Museum
Full-time, 35 hours per week
Wednesday-Sunday, 10:00 AM -5:30 PM
Includes daily 30 minute unpaid break
Salary range $25-$28/hour, based on experience & qualifications
Position to be filled immediately, start date in February, 2024
Reporting to the Director of Facilities, the successful candidate will work across multiple departments to manage all aspects of the Museum's site safety. Responsible for scheduling, training, and managing approximately 12 Gallery Attendants; opening and closing all public Museum buildings on days that the LIM is open to the public; and general oversight of the security of the Museum, galleries, collections, and nine-acre campus during public operating hours. They will lead the development of short and long range planning for these operations.
Requirements include: Bachelor's degree or equivalent; proficiency with computers, including Windows and Google Workspace; exceptional customer service experience and skills; exceptional communication skills, with an emphasis on ensuring the best interactions with visitors and staff; passion for history and the visual arts. Best candidates exhibit strong judgment and the ability to handle confidential and sensitive matters. Previous museum experience and foreign language skills are preferred. CPR and First Aid certifications strongly preferred.
Must be available to work weekends, holiday periods, and occasional evenings. Any offer of employment will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. Benefits available.
For consideration, please complete this preliminary application: Preliminary Application Click Here
For additional information or to submit a resume and letter of interest, please contact Anna Gass, Human Resources Administrator at agass@longislandmuseum.org.
About the Long Island Museum:
Located at 1200 Route 25A in Stony Brook, the Long Island Museum is a Smithsonian Affiliate dedicated to enhancing the lives of adults and children with an understanding of Long Island's rich history and diverse cultures. Regular museum hours are Thursday through Sunday from noon to 5p.m. For more information visit longislandmuseum.org.
Posting Date: February 2, 2024
The Long Island Museum
Full-time, 35 hours per week
Wednesday-Sunday, 10:00 AM -5:30 PM
Includes daily 30 minute unpaid break
Salary range $25-$28/hour, based on experience & qualifications
Position to be filled immediately, start date in February, 2024
Reporting to the Director of Facilities, the successful candidate will work across multiple departments to manage all aspects of the Museum's site safety. Responsible for scheduling, training, and managing approximately 12 Gallery Attendants; opening and closing all public Museum buildings on days that the LIM is open to the public; and general oversight of the security of the Museum, galleries, collections, and nine-acre campus during public operating hours. They will lead the development of short and long range planning for these operations.
Requirements include: Bachelor's degree or equivalent; proficiency with computers, including Windows and Google Workspace; exceptional customer service experience and skills; exceptional communication skills, with an emphasis on ensuring the best interactions with visitors and staff; passion for history and the visual arts. Best candidates exhibit strong judgment and the ability to handle confidential and sensitive matters. Previous museum experience and foreign language skills are preferred. CPR and First Aid certifications strongly preferred.
Must be available to work weekends, holiday periods, and occasional evenings. Any offer of employment will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. Benefits available.
For consideration, please complete this preliminary application: Preliminary Application Click Here
For additional information or to submit a resume and letter of interest, please contact Anna Gass, Human Resources Administrator at agass@longislandmuseum.org.
About the Long Island Museum:
Located at 1200 Route 25A in Stony Brook, the Long Island Museum is a Smithsonian Affiliate dedicated to enhancing the lives of adults and children with an understanding of Long Island's rich history and diverse cultures. Regular museum hours are Thursday through Sunday from noon to 5p.m. For more information visit longislandmuseum.org.
Posting Date: February 2, 2024
Executive Director
Walt Whitman Birthplace Association
Full-time position, 40 hours/week (flex time). Candidate should have excellent leadership, managerial, budgetary, fund raising, program development and literacy skills.
The Walt Whitman Birthplace Association (WWBA), a non-profit 501c3 organization, maintains and operates the Walt Whitman Birthplace New York State Historic Site for New York State Office of Parks, Recreation and Historic Preservation (NYS OPRHP). The Whitman Birthplace property is the homestead where the premier American and internationally renowned poet, essayist and journalist Walt Whitman was born in 1819. The Birthplace structure serves as a Museum containing historical artifacts from the early 19th century era. The 1.3-acre site also includes manicured gardens, a Gathering House for meetings and exhibits, a Caretaker cottage, and a modern Interpretive Center which houses a performance space, classroom, library, archival collections and gift shop. If you appreciate literature and historical preservation, come and meet us.
Mission Statement: “As stewards of the Walt Whitman Birthplace, a New York State Historic site, we preserve and promote the poet’s legacy with educational programs about his life and work, celebrating inclusivity and inspiring creativity.”
Location: Walt Whitman Birthplace State Historic Site, 246 Old Walt Whitman Road, Huntington Station, NY 11746
JOB DESCRIPTION
The Executive Director has the following responsibilities:
STATE PARKS
How to Apply
How to Apply Applicants should submit a cover letter with contact info for two references and resume via email: Director@waltwhitman.org
Deadline: March 1, 2024 or until position is filled
Contact: Cynthia Shor, WWBA Executive Director
246 Old Walt Whitman Road, Huntington Station, NY 11746
631-427-5240 x111
director@waltwhitman.org
It is the policy of the State of New York and WWBA to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service, marital status, or any other category protected by law. WWBA is an equal opportunity/affirmative action employer.
Posting Date: January 30, 2024
Walt Whitman Birthplace Association
Full-time position, 40 hours/week (flex time). Candidate should have excellent leadership, managerial, budgetary, fund raising, program development and literacy skills.
The Walt Whitman Birthplace Association (WWBA), a non-profit 501c3 organization, maintains and operates the Walt Whitman Birthplace New York State Historic Site for New York State Office of Parks, Recreation and Historic Preservation (NYS OPRHP). The Whitman Birthplace property is the homestead where the premier American and internationally renowned poet, essayist and journalist Walt Whitman was born in 1819. The Birthplace structure serves as a Museum containing historical artifacts from the early 19th century era. The 1.3-acre site also includes manicured gardens, a Gathering House for meetings and exhibits, a Caretaker cottage, and a modern Interpretive Center which houses a performance space, classroom, library, archival collections and gift shop. If you appreciate literature and historical preservation, come and meet us.
Mission Statement: “As stewards of the Walt Whitman Birthplace, a New York State Historic site, we preserve and promote the poet’s legacy with educational programs about his life and work, celebrating inclusivity and inspiring creativity.”
Location: Walt Whitman Birthplace State Historic Site, 246 Old Walt Whitman Road, Huntington Station, NY 11746
JOB DESCRIPTION
The Executive Director has the following responsibilities:
STATE PARKS
- Liaison with the New York State Office of Parks, Recreation, and Historic Preservation (NYS OPRHP) on Long Island and Albany.
- Coordinate with NYS Parks for all maintenance and improvements.
- Work closely with the Board on business and program agendas.
- Serve as a non-voting member of the Board and its committees.
- Prepare Executive Director report for bi-monthly Board meetings.
- Maintain and build financial support from NY State, Suffolk County, and Town of Huntington.
- Oversee fundraising activities, write grants, oversee grant management.
- Attract new sources of support from corporations, businesses, and other private sector entities.
- Prepare annual budget with the Board, manage cash flow, oversee all expenditures.
- Prepare an annual report.
- Maintain financial oversight with the Bookkeeper.
- Oversee operation of gift shop.
- Supervise six annual programs and broaden programs relating to Walt Whitman’s life and times.
- Engage with Long Island organizations, the poetry community and regional Whitman groups.
- Develop rotating exhibits of art, history, and literature with the Curator.
- Serve as editor of our annual “Starting from Paumanok” Newsletter.
- Promote interest through our website, brochures, press releases, and social media.
- Recruit, train and supervise staff, tour guides, volunteers, and Interns.
- Work with office staff - Educator, Event Director, Administrator, Bookkeeper.
- Work with Curator to manage collections.
- Oversee tasks of the Caretaker.
- BA Degree, MA + Degree preferred.
- 3 years’ experience in non-profit management and finance.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Word, Excel and Outlook and social media platforms.
- Conscientious, industrious, enjoy social activities.
- Ability to foster positive relationships with educators, community members and creative stakeholders.
- Appreciation of literature and history.
- Availability to work on evenings and weekends (events, meetings, emergency security on-call).
- Salary - $70,000 per annum
- Full time: 40 hrs/week flex time – M,W,TH in office.
- Private office
- Vacation -- 3 weeks per annum
- Holidays – 11 paid state/federal holidays
- Sick Days-- 10 sick or personal days
- Compensation package negotiable
How to Apply
How to Apply Applicants should submit a cover letter with contact info for two references and resume via email: Director@waltwhitman.org
Deadline: March 1, 2024 or until position is filled
Contact: Cynthia Shor, WWBA Executive Director
246 Old Walt Whitman Road, Huntington Station, NY 11746
631-427-5240 x111
director@waltwhitman.org
It is the policy of the State of New York and WWBA to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service, marital status, or any other category protected by law. WWBA is an equal opportunity/affirmative action employer.
Posting Date: January 30, 2024
Bookkeeper: Part-Time Position
Roslyn Landmark Society
JOB DESCRIPTION
The Roslyn Landmark Society is seeking a bookkeeper with experience in non-profit accounting, preferably with expertise in construction project financial management. A proven track record with grant funding is a valuable asset. Excellent proficiency in QuickBooks accounting software is essential, along with a sharp eye for detail and unwavering accuracy. Strong communication and interpersonal skills will allow you to collaborate effectively with the team, project director, and board of trustees.
Join our welcoming team and make a real difference in preserving Roslyn's history. We offer a competitive salary, empowered position, and the opportunity to work in a collaborative and rewarding environment.
SUMMARY OF DUTIES & RESPONSIBILITIES
QUALIFICATIONS
Since its creation as a 501(c)(3) in 1961, the Roslyn Landmark Society has been at the forefront of the preservation movement on Long Island. Our mission is to preserve and promote the rich history and historical resources in the Village of Roslyn and the surrounding community. Thanks to the hard work and dedication of countless members, volunteers, and elected officials, the village is not only a showcase of historic and iconic American architectural styles but it's also a vibrant community illustrating the economic benefits of good preservation policies. Our organization is a nationally recognized landmark preservation success story.
The Roslyn Landmark Society is an equal opportunity employer that is committed to providing all employees with a work environment free of discrimination and harassment.
JOB DETAILS
Pay: $25.00 - $30.00 per hour, based upon experience
Part-Time: Flexible schedule (with some remote work possible), 8–10 hours per week
Location: 36 Main St, Roslyn, NY, 11576
Benefits: N/A
Submit a cover letter and resume to info@roslynlandmarks.org.
Posting Date: January 18, 2024
Roslyn Landmark Society
JOB DESCRIPTION
The Roslyn Landmark Society is seeking a bookkeeper with experience in non-profit accounting, preferably with expertise in construction project financial management. A proven track record with grant funding is a valuable asset. Excellent proficiency in QuickBooks accounting software is essential, along with a sharp eye for detail and unwavering accuracy. Strong communication and interpersonal skills will allow you to collaborate effectively with the team, project director, and board of trustees.
Join our welcoming team and make a real difference in preserving Roslyn's history. We offer a competitive salary, empowered position, and the opportunity to work in a collaborative and rewarding environment.
SUMMARY OF DUTIES & RESPONSIBILITIES
- Report directly to the Executive Director of the Roslyn Landmark Society
- Oversee all financial operations and payroll with the Board treasurer
- Maintain accurate and up-to-date financial records
- Create financial reports and statements
- Maintain & enhance donor/sponsorship financial record keeping
- Assist in granting applications on an accounting level
- Assist in the reconciliation of accounts
- Aid in preparation of 990 and annual audit
- Work closely with Project Director to update and maintain Financial Analysis Ledgers, Financial Payment Reports, and Balance Sheets
QUALIFICATIONS
- Minimum of bachelor's, Certified Public Accountant license
- Minimum of five years of accounting experience
- A proactive approach to problem solving and task management
- Must have expertise in Microsoft Office 365 & QuickBooks
Since its creation as a 501(c)(3) in 1961, the Roslyn Landmark Society has been at the forefront of the preservation movement on Long Island. Our mission is to preserve and promote the rich history and historical resources in the Village of Roslyn and the surrounding community. Thanks to the hard work and dedication of countless members, volunteers, and elected officials, the village is not only a showcase of historic and iconic American architectural styles but it's also a vibrant community illustrating the economic benefits of good preservation policies. Our organization is a nationally recognized landmark preservation success story.
The Roslyn Landmark Society is an equal opportunity employer that is committed to providing all employees with a work environment free of discrimination and harassment.
JOB DETAILS
Pay: $25.00 - $30.00 per hour, based upon experience
Part-Time: Flexible schedule (with some remote work possible), 8–10 hours per week
Location: 36 Main St, Roslyn, NY, 11576
Benefits: N/A
Submit a cover letter and resume to info@roslynlandmarks.org.
Posting Date: January 18, 2024
Education Coordinator
Natural Heritage Trust, Bayard Cutting Arboretum
Title: Education Coordinator
Agency: Natural Heritage Trust
Agency Assignment: NYS Office of Parks Recreation and Historic Preservation
Location: Bayard Cutting Arboretum – Great River, NY
Compensation: Commensurate with experience, $20 - $24 per hour
Work Schedule: Part-time, 24 hours/week; Variable weekdays and weekends
www.naturalheritagetrust.org
Organizational Backgrounds
The Natural Heritage Trust (NHT) is a New York State (NYS) public benefit corporation. Established in 1968, the NHT’s mission is to receive and administer gifts, grants and other funds to further public programs for parks, conservation and historic preservation purposes of the State of New York. The NHT is governed by a four-member Board of Directors comprised of the Commissioner of the Office of Parks, Recreation and Historic Preservation, the Chair of the State Council of Parks, the Commissioner of the Department of Environmental Conservation, and the Secretary of State.
The Office of Parks, Recreation and Historic Preservation (OPRHP) is a state agency within the New York State Executive Branch that is responsible for the care and management over 215 Parks and Historic Sites. Collectively, these public facilities provide both residents and visitors access to natural, historic and scenic resources with opportunities for outdoor recreation and places to learn about New York’s rich cultural heritage.
The selected candidate for this position will be an employee of the NHT with work conducted under the supervision of OPRHP. The 691-acre Bayard Cutting Arboretum was the former home of William Bayard Cutting, now a New York State Park with a mission “to provide an oasis of beauty and quiet for the pleasure, rest and refreshment of those who delight in outdoor beauty; and to bring about a greater appreciation and understanding of the value and importance of informal planting.”
Description of Duties
The Education Coordinator will work under the supervision of the Director and the Visitor Services Coordinator to implement the educational programming at Bayard Cutting Arboretum. The Education Coordinator Position is supported with funding from the New York State Park and Trail Partnership Grants and New York’s Environmental Protection Fund. The Park and Trail Partnership Grants are administered by Parks & Trails New York, in partnership with the NYS Office of Parks, Recreation and Historic Preservation.
Specific Duties:
Required:
NHT is committed to building and encouraging an inclusive workplace that strives for respect and promotes and values diversity. We believe that organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, or any other trait that makes an individual unique, are proven to be better organizations. Please consider joining the team as we work together to build a welcoming workplace where employees recognize their unique characteristics, skills, and experiences are respected, valued, and celebrated.
How to Apply
Applicants must submit a cover letter and resume via email: Kevin.wiecks@parks.ny.gov
Deadline: COB, January 31, 2024
Contact: Kevin Wiecks, Director of Bayard Cutting Arboretum
NYS Office of Parks, Recreation & Historic Preservation
Kevin.wiecks@parks.ny.gov
It is the policy of the State of New York and NHT to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service, member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception. The NHT is an equal opportunity/affirmative action employer.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
Posting Date: January 11, 2024
Natural Heritage Trust, Bayard Cutting Arboretum
Title: Education Coordinator
Agency: Natural Heritage Trust
Agency Assignment: NYS Office of Parks Recreation and Historic Preservation
Location: Bayard Cutting Arboretum – Great River, NY
Compensation: Commensurate with experience, $20 - $24 per hour
Work Schedule: Part-time, 24 hours/week; Variable weekdays and weekends
www.naturalheritagetrust.org
Organizational Backgrounds
The Natural Heritage Trust (NHT) is a New York State (NYS) public benefit corporation. Established in 1968, the NHT’s mission is to receive and administer gifts, grants and other funds to further public programs for parks, conservation and historic preservation purposes of the State of New York. The NHT is governed by a four-member Board of Directors comprised of the Commissioner of the Office of Parks, Recreation and Historic Preservation, the Chair of the State Council of Parks, the Commissioner of the Department of Environmental Conservation, and the Secretary of State.
The Office of Parks, Recreation and Historic Preservation (OPRHP) is a state agency within the New York State Executive Branch that is responsible for the care and management over 215 Parks and Historic Sites. Collectively, these public facilities provide both residents and visitors access to natural, historic and scenic resources with opportunities for outdoor recreation and places to learn about New York’s rich cultural heritage.
The selected candidate for this position will be an employee of the NHT with work conducted under the supervision of OPRHP. The 691-acre Bayard Cutting Arboretum was the former home of William Bayard Cutting, now a New York State Park with a mission “to provide an oasis of beauty and quiet for the pleasure, rest and refreshment of those who delight in outdoor beauty; and to bring about a greater appreciation and understanding of the value and importance of informal planting.”
Description of Duties
The Education Coordinator will work under the supervision of the Director and the Visitor Services Coordinator to implement the educational programming at Bayard Cutting Arboretum. The Education Coordinator Position is supported with funding from the New York State Park and Trail Partnership Grants and New York’s Environmental Protection Fund. The Park and Trail Partnership Grants are administered by Parks & Trails New York, in partnership with the NYS Office of Parks, Recreation and Historic Preservation.
Specific Duties:
- Design, implement, and teach educational programs for the CSA Farm.
- Develop a consistent schedule of programs held at Arboretum to promote mission.
- Work with Arboretum staff and Horticultural Society volunteers to manage educational opportunities.
- Increase awareness of the NYS Parks and BCA’s mission to grow community involvement.
- Actively participate as a docent and assist in volunteer training for tours.
- Prepare and breakdown spaces for programming to suit facilitators’ needs.
- Coordinate and liaise with local/regional educators, non-profits, and other potential partners.
- Responsible for program budget management and project financials.
- Facilitate and improve education outreach using social media and networking.
Required:
- Bachelor’s degree, preferably in education / environmental science or Associate’s degree and two years of experience in field.
- Experience with education of students in traditional and nontraditional settings.
- A valid New York State Driver’s license and access to own transportation.
- Willingness to work weekends and evenings.
- Exceptional attention to detail, deadlines, and strong organizational skills are essential.
- Working knowledge of horticulture, farming, and environmental related topics.
- Self-starter with enthusiasm and passion for the outdoors.
- Strong interpersonal and communication skills, in writing and orally across various media platforms.
- Strong classroom and group management skills.
- Proficient in Microsoft Word, Excel and Outlook and social media platforms.
- Ability to foster positive relationships with a variety of stakeholders and community members.
- Ability to work in a physical environment and to lift and carry 50lbs short distances.
NHT is committed to building and encouraging an inclusive workplace that strives for respect and promotes and values diversity. We believe that organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, or any other trait that makes an individual unique, are proven to be better organizations. Please consider joining the team as we work together to build a welcoming workplace where employees recognize their unique characteristics, skills, and experiences are respected, valued, and celebrated.
How to Apply
Applicants must submit a cover letter and resume via email: Kevin.wiecks@parks.ny.gov
Deadline: COB, January 31, 2024
Contact: Kevin Wiecks, Director of Bayard Cutting Arboretum
NYS Office of Parks, Recreation & Historic Preservation
Kevin.wiecks@parks.ny.gov
It is the policy of the State of New York and NHT to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service, member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception. The NHT is an equal opportunity/affirmative action employer.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
Posting Date: January 11, 2024
Executive Director
Long Island Maritime Museum 12/15/2023
From the earliest settlers who farmed shellfish and built dugout canoes, to residents and visitors of today who enjoy sunny beaches and world-class boating, Long Island’s story is inextricably linked with the sea.
Established in 1966, the Long Island Maritime Museum is committed to the research, preservation and interpretation of our region’s rich nautical heritage and the role of Long Island in our national maritime story. Whether it’s boat building, shipwrecks, shellfish harvesting or recreational boating that captures your imagination, it’s all here under our roofs, in our galleries and at our many events and programs. Young and old alike will discover the links between the Island's maritime and natural histories and will encounter some of the amazing creatures living in our local waters. LIMM is a 501c3 located at 88 West Avenue in West Sayville, New York.
JOB DESCRIPTION
The Long Island Maritime Museum is seeking an Executive Director with a comprehensive understanding of not-for-profit organizations. The qualified candidate should have excellent leadership, development, and project management skills. He or she should provide leadership across fundraising, management of staff, day-to-day operations, financial forecasting, and budgeting. The Executive Director is the public face of the Museum and must be a proven leader with a track record in fundraising and management while maintaining the highest professional standards at all times. The Museum expects a motivated work ethic to uphold community engagement, financial stability, and mission of the organization. The Executive Director reports directly to the LIMM Board of Trustees.
CORE RESPONCIBILITIES & DUTIES
Pay: $65,000 – $75,000 annually (compensation based upon experience)
Hours: Full Time, Monday through Friday. Minimum 40 hours per week. Some weekend work will be required based on events
Location: In Person, 88 West Avenue, West Sayville, New York 11796
Benefits: Paid vacation and sick days. Health Care Reimbursement plan included with the position
Applicants can apply by submitting their resume and cover letters to limm@limaritime.org.
Posting Date: January 5, 2024
Long Island Maritime Museum 12/15/2023
From the earliest settlers who farmed shellfish and built dugout canoes, to residents and visitors of today who enjoy sunny beaches and world-class boating, Long Island’s story is inextricably linked with the sea.
Established in 1966, the Long Island Maritime Museum is committed to the research, preservation and interpretation of our region’s rich nautical heritage and the role of Long Island in our national maritime story. Whether it’s boat building, shipwrecks, shellfish harvesting or recreational boating that captures your imagination, it’s all here under our roofs, in our galleries and at our many events and programs. Young and old alike will discover the links between the Island's maritime and natural histories and will encounter some of the amazing creatures living in our local waters. LIMM is a 501c3 located at 88 West Avenue in West Sayville, New York.
JOB DESCRIPTION
The Long Island Maritime Museum is seeking an Executive Director with a comprehensive understanding of not-for-profit organizations. The qualified candidate should have excellent leadership, development, and project management skills. He or she should provide leadership across fundraising, management of staff, day-to-day operations, financial forecasting, and budgeting. The Executive Director is the public face of the Museum and must be a proven leader with a track record in fundraising and management while maintaining the highest professional standards at all times. The Museum expects a motivated work ethic to uphold community engagement, financial stability, and mission of the organization. The Executive Director reports directly to the LIMM Board of Trustees.
CORE RESPONCIBILITIES & DUTIES
- Collaborate directly with the LIMM Board of Trustees to develop long-term goals and strategy for the Museum
- Support trustee sub-committees to further their goals and objectives then develop and execute plans to support the same
- Research additional granting opportunities for both general funding as well as special projects
- Procure approved grant funding
- Establish and maintain local partnerships to expand the Museum’s current member/sponsor/donor base and campaigns
- Oversee day-to-day financial operations as well as buildings and grounds maintenance
- Maintain and prepare required information for annual audits
- Prepare and present all required documents and reports for annual and monthly LIMM board meetings
- Prepare and submit annual reports as required by the county, state, federal governments, etc.
- Inspire a productive and inclusive work environment for all LIMM staff and volunteers
- Minimum of bachelor's degree, in business, public administration, not-for-profit management, or related field
- Minimum of five years of experience with a proven track record in fundraising, strategic planning, budgeting, programming, staffing, and site management
- Excellent written and verbal communication skills
- Demonstrates diplomacy, sensitivity, and flexibility when interacting with diverse stakeholders
- Self-starter with the ability to simultaneously manage multiple time-sensitive tasks
- Willingness and ability to work evenings and weekends in accordance with scheduling needs
- Expertise in Microsoft Office Suite, QuickBooks
- Experience as a museum professional is a plus
Pay: $65,000 – $75,000 annually (compensation based upon experience)
Hours: Full Time, Monday through Friday. Minimum 40 hours per week. Some weekend work will be required based on events
Location: In Person, 88 West Avenue, West Sayville, New York 11796
Benefits: Paid vacation and sick days. Health Care Reimbursement plan included with the position
Applicants can apply by submitting their resume and cover letters to limm@limaritime.org.
Posting Date: January 5, 2024
Executive Director
Hallockville Museum Farm
The Opportunity
Hallockville Museum Farm (HMF) seeks a strategic and entrepreneurial Executive Director (ED) to lead us into the next decade. The ED is appointed by, reports to, and is responsible directly to the Board of Directors. Our desired candidate is a compelling spokesperson and proven leader with a track record in fundraising and managing people, operations and budgets. You are passionate about our mission to take Long Island back to its family farming roots and explore their relevance today. We are an over 40 year old organization who needs a leader that can take us to the next level. We are well-positioned for growth with a solid endowment, an engaged board of directors and a devoted staff.
About Hallockville Museum Farm
Located on the East End of Long Island, Hallockville Museum Farm is a 501(c)(3) nonprofit organization that relies on the generosity of our donors and volunteers to maintain and grow a 28-acre museum farm in the agricultural belt of Long Island’s North Fork and is comprised of nineteen historic houses, barns and outbuildings ranging from the mid-18th century to the Depression Era. Hallockville serves as an educational resource for all age groups and its homestead is listed on the National Register of Historic Places and is a Riverhead Town landmark. Additional information can be found at www.hallockville.org
Position Overview
The Executive Director provides leadership across fundraising, management of staff, day-to-day administration, financial forecasting and budgeting, programming, community outreach, and marketing. He or she will have a solid understanding and care for the museum’s collections and will be skilled at bringing HMF’s history to the public in new and engaging ways. The core responsibilities are:
Fundraising/Communication
Ideal Experience/Qualifications
The salary range is anticipated to be $85,000 to $95,000. This a full-time, Monday-Friday, minimum of 40 hours per week in-person position located at 6038 Sound Avenue in Riverhead, NY. The ED is expected to be available for weekend and early evening work as necessary.
Salary offers are based on a wide range of factors, including relevant skills, training, experience and education. Market factors are also considered.
How to Apply
Applicants should email their resume and cover letter in PDF format to ExecDirector@hallockville.org with HMF Executive Director in the subject line. In order to be considered, applications must have cover letters addressing the candidate’s fit with the key qualifications. Applicants should also be prepared to provide the names and contact information of 3 references that are familiar with the applicant’s previous and/or current employment history.
Posting Date: October 25, 2023
Hallockville Museum Farm
The Opportunity
Hallockville Museum Farm (HMF) seeks a strategic and entrepreneurial Executive Director (ED) to lead us into the next decade. The ED is appointed by, reports to, and is responsible directly to the Board of Directors. Our desired candidate is a compelling spokesperson and proven leader with a track record in fundraising and managing people, operations and budgets. You are passionate about our mission to take Long Island back to its family farming roots and explore their relevance today. We are an over 40 year old organization who needs a leader that can take us to the next level. We are well-positioned for growth with a solid endowment, an engaged board of directors and a devoted staff.
About Hallockville Museum Farm
Located on the East End of Long Island, Hallockville Museum Farm is a 501(c)(3) nonprofit organization that relies on the generosity of our donors and volunteers to maintain and grow a 28-acre museum farm in the agricultural belt of Long Island’s North Fork and is comprised of nineteen historic houses, barns and outbuildings ranging from the mid-18th century to the Depression Era. Hallockville serves as an educational resource for all age groups and its homestead is listed on the National Register of Historic Places and is a Riverhead Town landmark. Additional information can be found at www.hallockville.org
Position Overview
The Executive Director provides leadership across fundraising, management of staff, day-to-day administration, financial forecasting and budgeting, programming, community outreach, and marketing. He or she will have a solid understanding and care for the museum’s collections and will be skilled at bringing HMF’s history to the public in new and engaging ways. The core responsibilities are:
Fundraising/Communication
- Raise HMF’s profile as an effective, enthusiastic spokesperson for the media, the community, donors, and the public, amplifying HMF’s mission.
- Serve as chief fundraiser for the organization, working closely with the fundraising committee to cultivate sustainable relationships with major donors, foundations, and corporations, meeting fundraising targets and growing contributed income.
- Maintain a collaborative relationship with the board of directors and brings forth their best ideas, efforts, resources and contacts.
- Plan and manage public and private events.
- Drive a grant-funded planned adaptive reuse project of the 1938 Naugles Barn.
- Facilitate the integration of HMF into the fabric of the North Fork by effectively branding, marketing, and communicating our mission and programs.
- Maintain and expand HMF’s relationships with local government officials and partner organizations to strategically enhance our programs and mission.
- Establish a financial strategy aligned with HMF’s mission and goals that ensures fiscal responsibility, balanced budgets, attainable revenue projections, and continued financial growth.
- Develop, propose, and monitor the board-approved annual budget.
- Collaborate with accounting/audit staff/Treasurer/finance committee to oversee revenue/expense budgets, and financial reporting.
- Ensure staff and volunteers are clear on department budgets; ensure processes support proper and efficient tracking.
- Oversee all elements of Human Resources, including payroll, benefits, compliance.
- Oversee HMF’s assets and investment portfolio in concert with the board of directors.
- Lead development and delivery of continuing and new Museum public programs which deliver on the mission to take Long Island back to its family farming roots and explore their relevance today.
- Oversee museum collections and their interpretation.
- Contribute to and implement the long-term vision and business strategy supporting the mission and goals of HMF.
- Provide leadership; assumes primary responsibility for efficiency and impact in all operations areas.
- Inspire the staff, encourage teamwork, foster an environment that promotes excellence, open communications, efficiencies and the development of new ideas.
- Encourage community volunteers with compelling opportunities to assist in programs and events.
- Identify potential risks and opportunities to protect HMF’s interests.
- Ensure HMF complies with federal, state and local statutes and regulations; operate according to best practices in keeping with HMF’s mission.
Ideal Experience/Qualifications
- Minimum 5 years of senior-level management/leadership responsibility within a complex nonprofit organization with a budget of ~$400K+
- Successful track record as a fundraiser with measurable results in identifying, cultivating, soliciting major donors, increasing corporate sponsorship, securing government support, and generating other sources of earned revenue.
- Strong financial management/analytical skills combined with a record of success in managing people, operations and budgets.
- A visionary with solid guiding principles and a commitment to transparency, accountability, diversity, and integrity, fostering an environment of belonging.
- An organized consensus builder with ability to prioritize the significance of issues and determine who to include in the problem-solving process.
- Able to effectively analyze/use data and measurable benchmarks in making timely decisions/setting direction.
- Personal commitment to the HMF mission.
- A superb communicator; verbal and written.
- Willingness to be accountable for results/transparent about success and shortcomings.
- A bachelor’s degree at a minimum; a master’s degree a plus.
The salary range is anticipated to be $85,000 to $95,000. This a full-time, Monday-Friday, minimum of 40 hours per week in-person position located at 6038 Sound Avenue in Riverhead, NY. The ED is expected to be available for weekend and early evening work as necessary.
Salary offers are based on a wide range of factors, including relevant skills, training, experience and education. Market factors are also considered.
How to Apply
Applicants should email their resume and cover letter in PDF format to ExecDirector@hallockville.org with HMF Executive Director in the subject line. In order to be considered, applications must have cover letters addressing the candidate’s fit with the key qualifications. Applicants should also be prepared to provide the names and contact information of 3 references that are familiar with the applicant’s previous and/or current employment history.
Posting Date: October 25, 2023
Executive Director
Long Island Traditions
Long Island Traditions, founded in 1991, a regional non-profit organization dedicated to documenting, presenting and preserving the traditional folk arts and architecture of Long Island, is seeking a new executive director as its founder, Nancy Solomon, will be retiring in 2024. Our areas of research and programs include maritime culture, ethnic folk arts of recent and established immigrants, and local and traditional architecture. Our work is based on oral interviews and community-based observation and ethnography. We have developed permanent and traveling exhibits, established historic preservation partnerships with local municipalities, worked with filmmakers on local maritime projects. Other projects include cell phone tours, artist presentations and residencies at area school districts and museums on a variety of maritime and ethnic cultural projects. Our work is based in Nassau and Suffolk Counties. The next Executive Director will have the opportunity to expand the organization’s programming and direction based on the applicant’s interests and expertise.
LI Traditions has a strong base of support including operating and project grants from the NY State Council on the Arts, the National Endowment for the Arts, the National Park Service and area foundations and corporations. LI Traditions is a membership organization where individuals contribute $40-$1000 annually. There is an active board of directors (8 people) with diverse interests and backgrounds who meet 3 times a year and assists the executive director in developing programs and policies of the organization. LI Traditions’ annual budget ranges from $150k - $200k annually. This is a permanent position.
The office is based in Port Washington, on Long Island’s north shore of Nassau County, approximately 40 minutes from NY City by train. LI Traditions is a small non-profit organization, with two part-time employees, and various independent contractors including a graphic artist and an IT specialist. The current executive director will be available to assist the new executive director as needed for up to one year. The successful candidate should ideally start in January 2024.
Hours: 32 hours negotiable per week including office and offsite work.
Salary: $45,000 + benefits including cell phone service, partial health insurance reimbursement, and work-related travel expenses. Vacation benefits include 5 weeks paid vacation, federal holidays, and sick pay. LI Traditions will also pay for attendance at one professional conference annually.
Responsibilities:
Requirements:
To apply e-mail cv/resume, 2 grant writing samples, 2 links to public programs, and two references to info@longislandtraditions.org by October 15, 2023.
Long Island Traditions
Long Island Traditions, founded in 1991, a regional non-profit organization dedicated to documenting, presenting and preserving the traditional folk arts and architecture of Long Island, is seeking a new executive director as its founder, Nancy Solomon, will be retiring in 2024. Our areas of research and programs include maritime culture, ethnic folk arts of recent and established immigrants, and local and traditional architecture. Our work is based on oral interviews and community-based observation and ethnography. We have developed permanent and traveling exhibits, established historic preservation partnerships with local municipalities, worked with filmmakers on local maritime projects. Other projects include cell phone tours, artist presentations and residencies at area school districts and museums on a variety of maritime and ethnic cultural projects. Our work is based in Nassau and Suffolk Counties. The next Executive Director will have the opportunity to expand the organization’s programming and direction based on the applicant’s interests and expertise.
LI Traditions has a strong base of support including operating and project grants from the NY State Council on the Arts, the National Endowment for the Arts, the National Park Service and area foundations and corporations. LI Traditions is a membership organization where individuals contribute $40-$1000 annually. There is an active board of directors (8 people) with diverse interests and backgrounds who meet 3 times a year and assists the executive director in developing programs and policies of the organization. LI Traditions’ annual budget ranges from $150k - $200k annually. This is a permanent position.
The office is based in Port Washington, on Long Island’s north shore of Nassau County, approximately 40 minutes from NY City by train. LI Traditions is a small non-profit organization, with two part-time employees, and various independent contractors including a graphic artist and an IT specialist. The current executive director will be available to assist the new executive director as needed for up to one year. The successful candidate should ideally start in January 2024.
Hours: 32 hours negotiable per week including office and offsite work.
Salary: $45,000 + benefits including cell phone service, partial health insurance reimbursement, and work-related travel expenses. Vacation benefits include 5 weeks paid vacation, federal holidays, and sick pay. LI Traditions will also pay for attendance at one professional conference annually.
Responsibilities:
- Conduct cultural resource surveys using ethnographic methods, state of the art recording equipment provided by LI Traditions, and personal vehicle.
- Develop interpretive programs with traditional artists and tradition bearers, in partnership with museums, elementary and secondary school districts, libraries and other cultural institutions. Ability to use new technologies and work with filmmakers, exhibit designers and other multi-media specialists.
- Organize public programs at area festivals, libraries and other public sites. Develop presentations relating to the work of Long Island Traditions. Develop and produce a newsletter for members 3 times a year.
- Attend state and national folklore conferences; LI Traditions will pay for all travel costs. They will also be expected to present original research and programs at these meetings.
- The successful candidate will have written government grant proposals for state and federal agencies, foundations and other revenue sources. The executive director will supervise two part time employees – a marketing specialist and a program manager.
Requirements:
- M.A. degree or higher in Folklore, Anthropology, Ethnomusicology, Museum Studies, American Studies or related field.
- 3 years public programming, ethnographic fieldwork and grant writing experience with state and federal agencies
- Excellent computer skills including Microsoft office, familiarity with Quickbooks, and Adobe applications. Comfortable with social media
- Enthusiasm and strong communication skills
- Attention to detail
- Organizational skills and ability to work independently
- Flexibility
- Reliable vehicle
To apply e-mail cv/resume, 2 grant writing samples, 2 links to public programs, and two references to info@longislandtraditions.org by October 15, 2023.
Accounting Associate
The Long Island Museum
THE LONG ISLAND MUSEUM IS HIRING!
Position: Accounting Associate
Hours: Part time (21 hours / week)
Schedule: Flexible
Salary Range: $22- $24/ hour
Benefits: Paid time off, 403B, and retirement contribution made by LIM
Position Posting Date: August 8, 2023
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: The Accounting Associate will assist the Director of Finance (“DoF”) with the day-to-day financial operations of the Museum, including accounting entries, reconciliations and reporting in accordance with GAAP. There is also opportunity to collaborate with the DoF to ensure best practices are followed, assess existing controls, etc. In addition there will be insurance related and vendor related learning and oversight.
LIM is a team-oriented, dynamic and engaging place to work. We offer a competitive hourly wage of $22 - $24 per hour, flexible part-time schedule, paid time off, 403b, retirement contributions made by LIM and the opportunity to work in the office and remote. The successful candidate will initially need to work entirely in the office. However, after a gradual transition of on-site learning and positive reviews, some remote work options will be available.
Responsibilities:
Accounting
Additional Information: Any offer of employment for this position will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor and proof of Covid-19 vaccination + boosters as described above (or qualifying exemption request). Applicants should submit a resume and a statement of interest.
Application Instructions: Interested applicants are asked to please fill out a form and submit their resume at this link: https://forms.gle/unf667GJ9oSjh9SM7
The Long Island Museum
THE LONG ISLAND MUSEUM IS HIRING!
Position: Accounting Associate
Hours: Part time (21 hours / week)
Schedule: Flexible
Salary Range: $22- $24/ hour
Benefits: Paid time off, 403B, and retirement contribution made by LIM
Position Posting Date: August 8, 2023
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: The Accounting Associate will assist the Director of Finance (“DoF”) with the day-to-day financial operations of the Museum, including accounting entries, reconciliations and reporting in accordance with GAAP. There is also opportunity to collaborate with the DoF to ensure best practices are followed, assess existing controls, etc. In addition there will be insurance related and vendor related learning and oversight.
LIM is a team-oriented, dynamic and engaging place to work. We offer a competitive hourly wage of $22 - $24 per hour, flexible part-time schedule, paid time off, 403b, retirement contributions made by LIM and the opportunity to work in the office and remote. The successful candidate will initially need to work entirely in the office. However, after a gradual transition of on-site learning and positive reviews, some remote work options will be available.
Responsibilities:
Accounting
- Month and Year End reporting (assists with journal entries- such as accruals, amortization of prepaids, fixed asset additions / depreciation, investment income, etc).
- Creation of and maintenance of monthly work papers for financial account reconciliation and analysis, including budget to actual review and analysis.
- Identifies and trouble shoots discrepancies between figures calculated in a reconciliation.
- Data Entry (such as annual budget input/upload, occasional assistance with AP).
- Maintains ongoing knowledge of LIM activities and department procedures.
- Keeps manager apprised of status workloads and any potential or unusual developments
- Responds to inter-departmental inquiries.
- Assist in the preparation of other general ledger entries for financial reporting purposes.
- Collaborate with the Director of Finance and other team members to address departmental needs.
- Proficiency in bank reconciliations, with the ability to identify and resolve exceptions.
- Vendor compliance and tracking (contracts, insurance, W9s).
- Some general administrative support (i.e. filing, scanning, etc.).
- Assists with other activities, projects and ad hoc reports as requested.
- Participate in staff meetings, committees and task forces as required.
- Attends professional meetings when appropriate and feasible.
- Makes and maintains contacts with professional colleagues.
- All other tasks as assigned
- Bachelor's degree in Accounting;
- 3+ years accounting experience;
- Strong knowledge of accounting theory, practices and application;
- Experience working with and preparing for the annual audit and 990 tax return;
- Proficiency in Microsoft Office, Google Suite and experience with accounting software (Financial Edge / Financial Edge NXT is ideal);
- Self-motivated individual who excels in both independent and team-oriented environments;
- Must also be able to work cooperatively with several departments and accept feedback;
- Proactive approach to task completion, with a strong sense of initiative and time management;
- Excellent attention to detail and a commitment to quality in all work; Strong organizational skills to manage priorities efficiently;
- Excellent written and verbal communication skills;
- Non-profit experience is a plus;
- Fully vaccinated against Covid-19 (including initial vaccine series, and at least one monovalent and one bivalent booster) with a Centers for Disease Control and Prevention and/or the World Health Organization authorized vaccine; must provide proof of vaccination + boosters (qualifying exemption requests with appropriate support will be considered). Must adhere to the LIM’s Covid Policy.
Additional Information: Any offer of employment for this position will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor and proof of Covid-19 vaccination + boosters as described above (or qualifying exemption request). Applicants should submit a resume and a statement of interest.
Application Instructions: Interested applicants are asked to please fill out a form and submit their resume at this link: https://forms.gle/unf667GJ9oSjh9SM7