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Assistant Director
Hallockville Museum Farm
Who we are:
Hallockville Museum Farm is an historical museum farm located in Riverhead, NY. Hallockville comprises 28 acres with 19 historic buildings and farmland on the bucolic North Fork of Long Island. Our mission is to take Long Island back to its family farming roots and explore their relevance today. We accomplish this through a wide range of family and community events, craft activities and workshops, lectures, school programs, historic tours, camps, interaction with farm animals, beekeeping and community gardens.
The Position:
Hallockville Museum Farm is seeking an enthusiastic, outgoing and self-motivated individual to serve as Assistant Director. The position reports directly to the Executive Director and is full time located in Riverhead, NY. Occasional work on weekends and evenings is required. The starting salary is $55K a year with benefits.
Qualifications:
Posting Date: July 23, 2024
Hallockville Museum Farm
Who we are:
Hallockville Museum Farm is an historical museum farm located in Riverhead, NY. Hallockville comprises 28 acres with 19 historic buildings and farmland on the bucolic North Fork of Long Island. Our mission is to take Long Island back to its family farming roots and explore their relevance today. We accomplish this through a wide range of family and community events, craft activities and workshops, lectures, school programs, historic tours, camps, interaction with farm animals, beekeeping and community gardens.
The Position:
Hallockville Museum Farm is seeking an enthusiastic, outgoing and self-motivated individual to serve as Assistant Director. The position reports directly to the Executive Director and is full time located in Riverhead, NY. Occasional work on weekends and evenings is required. The starting salary is $55K a year with benefits.
Qualifications:
- Bachelor’s degree or higher in the liberal arts or related field.
- Experience with financial management.
- Experience with fundraising/development and grant writing preferred.
- Social media skills.
- Comfortable working with people of all ages and backgrounds.
- Excellent interpersonal and communication skills.
- Can work well independently.
- Possesses a driver’s license and reliable means of transportation.
- Administration of QuickBooks, management of bookkeeping, accounting and financial records. Ability to produce financial reports as needed for the Executive Director and the Board of Directors.
- Management of social media presence, including Instagram and Facebook.
- Maintenance of the Hallockville website and assistance with advertising and public relations efforts.
- Public facing responsibilities, including responding to requests for events, managing inquiries, working with school administrators, other nonprofits and civic and community organizations.
- Manage databases for volunteers, donors, members, events and fundraising.
- Organize and run various events.
- Represent Hallockville at outreach and community events.
- Create signup portals on Hallockville’s website for all events (fundraisers, volunteer events, speaker series).
- Process donations, grants, camp registration, membership and event registration.
- Compile lists of donors and execute mail merges for fundraising campaigns.
- Give presentations about Hallockville and its mission and related topics to local organizations and school groups.
- Assist in developing and supporting new events, projects and initiatives.
- Assist in organizing fundraising events.
- Assist in research and writing for grant proposals.
Posting Date: July 23, 2024
Registrar
Suffolk County Vanderbilt Museum
Please apply directly to [email protected]
Position Description: The Registrar is responsible for the care, organization, and use of the Suffolk County Vanderbilt Museum’s permanent collections in accordance with the Museum’s Collections Management Policy. The Registrar implements established protocols and procedures for the effective stewardship of the collections, and processes material donations to the Museum for research access and exhibition purposes. Occasionally, the Registrar also oversees related archival and collections work performed by interns, fellows, and volunteers. The Registrar is expected to be an effective, team-oriented member of the Curatorial department and reports directly to the Director of Curatorial Affairs.
Location: Suffolk County Vanderbilt Museum and Reichert Planetarium, 180 Little Neck Rd., Centerport, NY 11721
The Suffolk County Vanderbilt Museum and Reichert Planetarium is located on the stunning Eagle’s Nest estate, the former summer residence of William K. Vanderbilt II. Few workplaces equal the Vanderbilt Museum in its natural and architectural beauty, providing workers with a unique workplace benefit. This is an excellent opportunity to join a dynamic team of historians, educators, and museum professionals, all working together to preserve Long Island’s history for the next generation.
Hours: Year-round full-time position, Monday to Friday, 9 AM – 5 PM (range), in person. Hours are varied and may extend past 5 PM for approved projects, seminars, events, conferences, and meetings. Must be available to work occasional evenings and weekends.
Salary Range/Exempt: $50,000.00 - $60,000.00
Principal Tasks and Responsibilities:
Smoking is prohibited on the property.
The Vanderbilt Museum and Planetarium is an Equal Opportunity Employer.
Posting Date: July 23, 2024
Suffolk County Vanderbilt Museum
Please apply directly to [email protected]
Position Description: The Registrar is responsible for the care, organization, and use of the Suffolk County Vanderbilt Museum’s permanent collections in accordance with the Museum’s Collections Management Policy. The Registrar implements established protocols and procedures for the effective stewardship of the collections, and processes material donations to the Museum for research access and exhibition purposes. Occasionally, the Registrar also oversees related archival and collections work performed by interns, fellows, and volunteers. The Registrar is expected to be an effective, team-oriented member of the Curatorial department and reports directly to the Director of Curatorial Affairs.
Location: Suffolk County Vanderbilt Museum and Reichert Planetarium, 180 Little Neck Rd., Centerport, NY 11721
The Suffolk County Vanderbilt Museum and Reichert Planetarium is located on the stunning Eagle’s Nest estate, the former summer residence of William K. Vanderbilt II. Few workplaces equal the Vanderbilt Museum in its natural and architectural beauty, providing workers with a unique workplace benefit. This is an excellent opportunity to join a dynamic team of historians, educators, and museum professionals, all working together to preserve Long Island’s history for the next generation.
Hours: Year-round full-time position, Monday to Friday, 9 AM – 5 PM (range), in person. Hours are varied and may extend past 5 PM for approved projects, seminars, events, conferences, and meetings. Must be available to work occasional evenings and weekends.
Salary Range/Exempt: $50,000.00 - $60,000.00
Principal Tasks and Responsibilities:
- Monitors permanent exhibition space and storage areas in terms of environmental conditions such as humidity, lighting levels, and temperature.
- Performs routine cleaning and rotation of objects on display in coordination with curatorial staff.
- Oversees pest management in collection storage areas.
- Identifies areas in the collections where rehousing and/or reorganization is necessary.
- Creates permanent storage for recent acquisitions.
- Purchases supplies needed for preservation and storage.
- Establishes conservation priorities and provides annual conservation recommendations.
- Manages conservation initiatives and treatments.
- Works with the Director of Curatorial Affairs to create a yearly budget for collections management and conservation.
- Coordinates and facilitates archives access requests by staff, trustees, researchers, and the public.
- Manages reproduction requests, fair use claims, and other intellectual property or copyrighted materials owned by the Suffolk County Vanderbilt Museum.
- Prepares documents for loan, acquisition, or deaccession of objects and specimens.
- Supervises the management of the collections database; including data clean-up, staff training, and the creation of user guides and reports; and works with staff to ensure data standardization.
- Identifies digitization priorities and leads initiatives according to FADGI standards.
- Archives maintenance:
- Ensures compliance with AAM and government regulations for archives.
- Ensures accurate and up-to-date inventories, finding aids, and catalogues of the collection.
- Prioritizes backlogged collections processing and management.
- Responsible for regular appraisals and condition reports for items in the permanent collection.
- Describes the collection according to recognized archives standards (DACS, EAD, Dublin Core).
- Purchases new archival supplies as necessary.
- Manages collections policies and procedures
- Manages and maintains Disaster Preparedness / Emergency Response Plan for the archives and collections.
- Conducts training for staff and volunteers on best practices for object handling and collections care.
- Ensures all new gifts and/or material donations to the Museum follow the Collections Management Policy and are thoroughly documented according to institutional standards and guidelines for donations.
- Advises the Director of Curatorial Affairs on new archival policies for improved collections care and maintenance.
- Assists the Director of Curatorial Affairs in the preparation of proposals, grants, and reports.
- Other duties as assigned.
- M.A. in Museum Studies or related field with professional training in object conservation and/or preservation.
- At least three years of collections management experience in a museum setting.
- Experience in records and archives management, including the use of designated archives management software.
- Supervisory experience.
- Knowledge of collections curation and preservation requirements, storage needs, and registration procedures.
- Understanding of federal regulations concerning copyright restrictions and intellectual property.
- Familiarity with nomenclature for museum cataloging.
- Demonstrated ability to communicate, orally and in writing, with staff, trustees, vendors, and others.
- Professional demeanor when interacting with patrons, donors, specialists, and researchers.
- Experience with PastPerfect or alternative collections management software.
- Exemplary organizational skills and attention to detail.
- Flexibility and the ability to adapt to changing priorities.
- Ability to work independently, as well as part of a team.
- Must be able to lift heavy containers (50 lbs.) and handle fragile items.
- Visual acuity and ability to work at a computer for extended periods of time.
Smoking is prohibited on the property.
The Vanderbilt Museum and Planetarium is an Equal Opportunity Employer.
Posting Date: July 23, 2024
Director of Curatorial Affairs
Suffolk County Vanderbilt Museum
Please apply directly to [email protected]
Summary: The Suffolk County Vanderbilt Museum is seeking a full-time Director of Curatorial Affairs. The Director’s primary responsibility is to provide leadership to the Curatorial Department and Mansion docents, and to direct the curatorial vision.
The Director’s role includes overseeing a curatorial staff that maintains a conservation and preservation plan of more than 40,000 artifacts and specimens in the Museum’s original collection and interpreting their historic and cultural contexts. William K. Vanderbilt II’s legacy includes the Eagle’s Nest estate and mansion, marine and natural history specimens, ethnographic artifacts, fine and decorative arts, archives, and household furnishings.
While the Director will have their own area of curatorial expertise, and may have the opportunity to curate exhibitions, their primary role will be to guide, shape and support the curatorial department. The Director is a member of the Museum’s senior leadership team, collaborating on the execution of administrative and budgetary matters for the curatorial department, the establishment of policies and procedures for the Mansion and its collections, and long-range planning for exhibitions and programming. The Director must be a team player and have demonstrated experience in building and leading effective teams. The Director will work to increase awareness of and engagement with the Museum’s exhibitions, educational initiatives, and public programs. The Director of Curatorial Affairs will provide support to the Executive Director and the Associate Executive Director.
Location: Suffolk County Vanderbilt Museum and Reichert Planetarium, 180 Little Neck Rd., Centerport, NY 11721
Salary Range/Exempt: $70,000.00 - $80,000.00 per year
Hours: Year-round full-time position, Monday to Friday, 9 AM – 5 PM (range), in person. Hours are varied and may extend past 5 PM for approved projects, seminars, events, conferences, and meetings. Must be available to work occasional evenings and weekends.
History: The Museum was created by William Kissam Vanderbilt II (1878-1944), great-grandson of railroad magnate ‘Commodore’ Cornelius Vanderbilt (1794-1877), who built the New York Central Railroad and Grand Central Terminal in New York City and controlled many of the nation’s railroads between New York and Chicago.
Mr. Vanderbilt purchased 43 acres of waterfront land in Centerport, New York, and built his Eagle’s Nest estate and 24-room waterfront mansion in stages, between 1910 and 1936. The mansion is one of the few great houses that remain of the more than 1,200 Gold Coast mansions built on the North Shore of Long Island from the 1890s through the 1930s. It is listed on the National Register of Historic Places.
Mr. Vanderbilt created a marine museum, The Hall of Fishes, and opened it to the community on a limited basis in 1922. It was the first stage of what became his larger museum complex. He traveled the world to collect thousands of specimens, including fish, insects, invertebrates, birds, and wild animals, along with cultural artifacts from Africa and the Pacific. The Vanderbilt Museum has the largest collection of privately assembled marine specimens from the pre-atomic era.
The Mansion – a remarkable museum in itself – preserves and exhibits a rare, privileged way of life from America’s Jazz Age through the Great Depression. The Vanderbilt has been called a “museum of a museum,” and it remains today just as it was when the family lived on the estate, from the 1920s through Rosamond Vanderbilt’s death in 1947. Mr. Vanderbilt left the Estate and Museum to Suffolk County, New York. It was opened to the public in 1950.
Duties and Responsibilities include the following:
Smoking is prohibited on Suffolk County property.
The Vanderbilt Museum and Planetarium is an Equal Opportunity Employer.
Posting Date: July 23, 2024
Suffolk County Vanderbilt Museum
Please apply directly to [email protected]
Summary: The Suffolk County Vanderbilt Museum is seeking a full-time Director of Curatorial Affairs. The Director’s primary responsibility is to provide leadership to the Curatorial Department and Mansion docents, and to direct the curatorial vision.
The Director’s role includes overseeing a curatorial staff that maintains a conservation and preservation plan of more than 40,000 artifacts and specimens in the Museum’s original collection and interpreting their historic and cultural contexts. William K. Vanderbilt II’s legacy includes the Eagle’s Nest estate and mansion, marine and natural history specimens, ethnographic artifacts, fine and decorative arts, archives, and household furnishings.
While the Director will have their own area of curatorial expertise, and may have the opportunity to curate exhibitions, their primary role will be to guide, shape and support the curatorial department. The Director is a member of the Museum’s senior leadership team, collaborating on the execution of administrative and budgetary matters for the curatorial department, the establishment of policies and procedures for the Mansion and its collections, and long-range planning for exhibitions and programming. The Director must be a team player and have demonstrated experience in building and leading effective teams. The Director will work to increase awareness of and engagement with the Museum’s exhibitions, educational initiatives, and public programs. The Director of Curatorial Affairs will provide support to the Executive Director and the Associate Executive Director.
Location: Suffolk County Vanderbilt Museum and Reichert Planetarium, 180 Little Neck Rd., Centerport, NY 11721
Salary Range/Exempt: $70,000.00 - $80,000.00 per year
Hours: Year-round full-time position, Monday to Friday, 9 AM – 5 PM (range), in person. Hours are varied and may extend past 5 PM for approved projects, seminars, events, conferences, and meetings. Must be available to work occasional evenings and weekends.
History: The Museum was created by William Kissam Vanderbilt II (1878-1944), great-grandson of railroad magnate ‘Commodore’ Cornelius Vanderbilt (1794-1877), who built the New York Central Railroad and Grand Central Terminal in New York City and controlled many of the nation’s railroads between New York and Chicago.
Mr. Vanderbilt purchased 43 acres of waterfront land in Centerport, New York, and built his Eagle’s Nest estate and 24-room waterfront mansion in stages, between 1910 and 1936. The mansion is one of the few great houses that remain of the more than 1,200 Gold Coast mansions built on the North Shore of Long Island from the 1890s through the 1930s. It is listed on the National Register of Historic Places.
Mr. Vanderbilt created a marine museum, The Hall of Fishes, and opened it to the community on a limited basis in 1922. It was the first stage of what became his larger museum complex. He traveled the world to collect thousands of specimens, including fish, insects, invertebrates, birds, and wild animals, along with cultural artifacts from Africa and the Pacific. The Vanderbilt Museum has the largest collection of privately assembled marine specimens from the pre-atomic era.
The Mansion – a remarkable museum in itself – preserves and exhibits a rare, privileged way of life from America’s Jazz Age through the Great Depression. The Vanderbilt has been called a “museum of a museum,” and it remains today just as it was when the family lived on the estate, from the 1920s through Rosamond Vanderbilt’s death in 1947. Mr. Vanderbilt left the Estate and Museum to Suffolk County, New York. It was opened to the public in 1950.
Duties and Responsibilities include the following:
- Manage the curatorial department and all aspects of its operations, department policies, procedures, and budget.
- Work in a collegial manner to build trust and respect in a team-centric department and throughout the Museum.
- Develop civic, cultural, and philanthropic relationships to advance curatorial initiatives.
- Represent the Museum by membership and active participation in professional organizations (regional and national) and, when necessary, at meetings and conferences.
- Manage, schedule and coordinate staffing of museum docents (guides and greeters).
- Coordinate training and professional development opportunities for Mansion guides and greeters.
- Coordinate with Site Use Director on events that are held within and around the historic mansion and gardens and establish policies and procedures to ensure the protection and preservation of Mansion, grounds and collections during public and private events.
- Establish tour schedule for the Mansion living quarters.
- Plan and implement holiday decorating and programming within the Mansion.
- Plan, develop, implement or assist with the production of exhibits, outdoor sculpture exhibitions, publications, educational programs, and events relating to original museum artifacts, collections, or thematic disciplines that cover broad areas of marine and natural history.
- Coordinate yearly training and professional development opportunities for curatorial staff in collections management, taxidermy conservation, and object conservation.
- Establish best practices for handling of art, artifacts, and furnishings and coordinate the implementation of those practices with other departments (especially Site Use, Facilities and Operations, and Development).
- Assist with or prepare documentation and research relative to the Vanderbilt family, its mansion and estate, its original artifacts, and collections.
- Prepare grant applications for departmental projects and exhibitions, manage awarded grants, submit required interim and final reports, and maintain proper documentation for Museum records.
- Attend weekly staff meetings and functions and submit related articles of interest to the weekly newsletter.
- Perform other Museum duties as required.
- Graduate degree required in museum studies, decorative arts, or objects conservation, or related field.
- At least three years of experience in a supervisory role within a museum with experience collaborating with other Museum departments.
- Minimum seven years relevant work experience as a curator with demonstrated success in designing and implementing curatorial strategies.
- An awareness of, and sensitivity to, the prime importance of maintaining the historic integrity of the Museum and all historic buildings.
- Extensive knowledge of museum curatorial principles, practices, and procedures.
- Excellent knowledge of conservation techniques, materials, and equipment.
- Ability to use technology in all aspects to perform successfully within each curatorial function.
- Proficiency with current digital preservation software.
- Superb interpersonal skills, and ability to participate as an integral member of the Museum’s professional staff.
- Ability to represent the Museum in the community and in the wider museum world.
- Ability to communicate effectively – orally and in writing.
- Highly organized, with ability to meet tight deadlines.
Smoking is prohibited on Suffolk County property.
The Vanderbilt Museum and Planetarium is an Equal Opportunity Employer.
Posting Date: July 23, 2024
Executive Director
Southhold Historical Museum
Southold Historical Museum seeks an Executive Director (ED) to begin in September of 2024 with the following compensation package: salary of $70 to $80,000, depending on experience and qualifications. The position includes a benefits package, PTO time, holidays, and sick leave.
Preference for minimum requirement of a bachelor’s degree in museum studies, history, or a related field, in addition to three years of work in the field. Bilingual a plus.
General Information:
The mission of Southold Historical Museum is “To promote interest in and education about the history of Southold.” Beginning in 1960, a cadre of volunteers aimed to fulfill this mission. Today, a team of professional staff (Full-time ED + 5 part-time staff), over 120 active volunteers, and a dedicated Board work together to preserve and share the history, keeping in mind today’s audience and community.
Southold Historical Museum is a private 501(c)(3) organization. With an operating budget of just under $500,000, the Museum has an active calendar filled with programs, fundraisers, and ongoing initiatives. The Museum relies on donations, grants and investment account interest for operating expenses.
Southold, NY is situated on Long Island’s North Fork, approximately 100 miles from NYC. With a long history of farming and maritime activity, today’s residents and visitors are attracted to the beautiful landscape and historic style of Southold. The community includes both an active group of year-round residents and a growing group of seasonal visitors.
Executive Director Job Description summary:
Note: A complete copy of the ED Job Description is available upon request and on the Museum website: https://www.southoldhistorical.org/employment-opportunities.
Posting Date: July 17, 2024
Southhold Historical Museum
Southold Historical Museum seeks an Executive Director (ED) to begin in September of 2024 with the following compensation package: salary of $70 to $80,000, depending on experience and qualifications. The position includes a benefits package, PTO time, holidays, and sick leave.
Preference for minimum requirement of a bachelor’s degree in museum studies, history, or a related field, in addition to three years of work in the field. Bilingual a plus.
General Information:
The mission of Southold Historical Museum is “To promote interest in and education about the history of Southold.” Beginning in 1960, a cadre of volunteers aimed to fulfill this mission. Today, a team of professional staff (Full-time ED + 5 part-time staff), over 120 active volunteers, and a dedicated Board work together to preserve and share the history, keeping in mind today’s audience and community.
Southold Historical Museum is a private 501(c)(3) organization. With an operating budget of just under $500,000, the Museum has an active calendar filled with programs, fundraisers, and ongoing initiatives. The Museum relies on donations, grants and investment account interest for operating expenses.
Southold, NY is situated on Long Island’s North Fork, approximately 100 miles from NYC. With a long history of farming and maritime activity, today’s residents and visitors are attracted to the beautiful landscape and historic style of Southold. The community includes both an active group of year-round residents and a growing group of seasonal visitors.
Executive Director Job Description summary:
- Reports to: President of Board of Trustees.
- Oversees: All office personnel, consultants, and volunteers.
- Employment Status: Full-time Exempt.
- Role: The Executive Director provides executive leadership with overall, day-to-day management and operational responsibilities for the organization, including implementation of board directives and policies. As an administrative officer of the corporation, the ED has signature authority and serves as a non-voting advisor to the board.
- Responsibilities include: Committee Oversight, General Management, Policies, Personnel, Governance and Board Operations, Fiscal, Planning, Programs and Evaluation, Resource Development and Public Relations.
Note: A complete copy of the ED Job Description is available upon request and on the Museum website: https://www.southoldhistorical.org/employment-opportunities.
Posting Date: July 17, 2024
Development Associate
The Long Island Museum
Hours: Full-time (33 hrs/wk)
Schedule: On-site Monday- Thursday, 9am-5pm and Friday, 9am-3pm with some evening and weekend hours as needed.
Salary Range: $21- $24/ hour
Benefits: Medical (partially paid for by LIM), dental, vision, AFLAC, life insurance, LTD, medical flex spending, voluntary 403(b); holiday time, PTO, and vacation time.
Position Posting Date: July 15, 2024
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: Under the supervision of the Director of Development , and working closely and collaboratively with other members of the department, this vital member of the Development Department performs tasks associated with special events, membership, facility rentals, and special projects. Responsible for processing donations/payments and the coordination of all departmental mailings. Supports the institution’s mission and its policies and procedures. Assists the Museum’s Communications department to promote development and membership initiatives using social media and marketing materials. This is an on-site position with some remote work considered.
Requirements include: Bachelor's degree or equivalent; proficiency with computers, including Windows, Google Workspace, and Blackbaud products (experience with Altru strongly preferred) must be highly organized and able to work both collaboratively and independently; exceptional customer service skills and the ability to effectively interact with people of all ages, cultures, and abilities required. Previous museum experience and a passion for history and the visual arts is preferred. Must adhere to the LIM’s Covid & Respiratory Illness Policy, including mask-wearing requirements, as needed.
Additional Information: Any offer of employment will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. For additional information, please contact Anna Gass, Human Resources Administrator at [email protected]
Application Instructions: Interested applicants are asked to please fill out an application and submit their resume at this link: https://forms.gle/dLEsxbH7hynb1U5S6
Posting Date: July 17, 2024
The Long Island Museum
Hours: Full-time (33 hrs/wk)
Schedule: On-site Monday- Thursday, 9am-5pm and Friday, 9am-3pm with some evening and weekend hours as needed.
Salary Range: $21- $24/ hour
Benefits: Medical (partially paid for by LIM), dental, vision, AFLAC, life insurance, LTD, medical flex spending, voluntary 403(b); holiday time, PTO, and vacation time.
Position Posting Date: July 15, 2024
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: Under the supervision of the Director of Development , and working closely and collaboratively with other members of the department, this vital member of the Development Department performs tasks associated with special events, membership, facility rentals, and special projects. Responsible for processing donations/payments and the coordination of all departmental mailings. Supports the institution’s mission and its policies and procedures. Assists the Museum’s Communications department to promote development and membership initiatives using social media and marketing materials. This is an on-site position with some remote work considered.
Requirements include: Bachelor's degree or equivalent; proficiency with computers, including Windows, Google Workspace, and Blackbaud products (experience with Altru strongly preferred) must be highly organized and able to work both collaboratively and independently; exceptional customer service skills and the ability to effectively interact with people of all ages, cultures, and abilities required. Previous museum experience and a passion for history and the visual arts is preferred. Must adhere to the LIM’s Covid & Respiratory Illness Policy, including mask-wearing requirements, as needed.
Additional Information: Any offer of employment will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. For additional information, please contact Anna Gass, Human Resources Administrator at [email protected]
Application Instructions: Interested applicants are asked to please fill out an application and submit their resume at this link: https://forms.gle/dLEsxbH7hynb1U5S6
Posting Date: July 17, 2024
Accounting Associate
The Long Island Museum
Hours: Part-time (18 – 21 hours / week)
Schedule: Flexible
Salary Range: $22- $24 / hour
Benefits: Voluntary 403(b), PTO
Position Posting Date: July 15, 2024
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: Assist the Director of Finance (DoF) with the day-to-day financial operations of the Museum, including accounting entries, reconciliations and reporting in accordance with GAAP. Opportunity to collaborate with the DoF to ensure best practices are followed, assess existing controls, etc. In addition there will be insurance related and vendor related learning and oversight. The successful candidate will initially need to work entirely in the office. After a gradual transition of on-site learning and positive reviews, some remote work options will be available.
Requirements include: Bachelor’s degree in Accounting; 3+ years accounting experience. Strong knowledge of accounting theory, practices and application. Experience working with and preparing the annual audit and 990 tax return. Must adhere to the LIM’s Covid & Respiratory Illness Policy, including mask-wearing requirements, as needed.
Additional Information: Any offer of employment will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. For additional information, please contact Laurie Curiale, Director of Finance at [email protected]
Application Instructions: Interested applicants are asked to please fill out an application and submit their resume at this link: https://forms.gle/2TCYcNvauLW6jNvz9
Posting Date: July 17, 2024
The Long Island Museum
Hours: Part-time (18 – 21 hours / week)
Schedule: Flexible
Salary Range: $22- $24 / hour
Benefits: Voluntary 403(b), PTO
Position Posting Date: July 15, 2024
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: Assist the Director of Finance (DoF) with the day-to-day financial operations of the Museum, including accounting entries, reconciliations and reporting in accordance with GAAP. Opportunity to collaborate with the DoF to ensure best practices are followed, assess existing controls, etc. In addition there will be insurance related and vendor related learning and oversight. The successful candidate will initially need to work entirely in the office. After a gradual transition of on-site learning and positive reviews, some remote work options will be available.
Requirements include: Bachelor’s degree in Accounting; 3+ years accounting experience. Strong knowledge of accounting theory, practices and application. Experience working with and preparing the annual audit and 990 tax return. Must adhere to the LIM’s Covid & Respiratory Illness Policy, including mask-wearing requirements, as needed.
Additional Information: Any offer of employment will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. For additional information, please contact Laurie Curiale, Director of Finance at [email protected]
Application Instructions: Interested applicants are asked to please fill out an application and submit their resume at this link: https://forms.gle/2TCYcNvauLW6jNvz9
Posting Date: July 17, 2024
Part-Time Event & Media Director
The Walt Whitman Birthplace Association
The Walt Whitman Birthplace Association is seeking an energetic, motivated professional to serve three office days/week: 9 am-5pm, plus directing and working events as scheduled.
Small (4 person) friendly office and lovely modern workspace. Receive many rewarding experiences working at the Birthplace, a New York State Historic Site listed on the National Register of Historic Places.
Must be well organized, enjoy meeting with clients, and have excellent writing and computer skills.
*Responsibilities include:
Compensation
Commensurate with experience, starting at $20/hour
Posting Date: June 5, 2024
The Walt Whitman Birthplace Association
The Walt Whitman Birthplace Association is seeking an energetic, motivated professional to serve three office days/week: 9 am-5pm, plus directing and working events as scheduled.
Small (4 person) friendly office and lovely modern workspace. Receive many rewarding experiences working at the Birthplace, a New York State Historic Site listed on the National Register of Historic Places.
Must be well organized, enjoy meeting with clients, and have excellent writing and computer skills.
*Responsibilities include:
- Event planning, staffing and coordinating
- Writing and designing flyers, ads, brochures, newsletters, programs, writing and distributing press releases
- Managing Social Media presence including Facebook, Twitter, and Instagram
- Ordering/Purchasing supplies for events including refreshments and books
- Handling all advertising, promotions and event marketing online and in print
- Maintain website content & updates for events, promotional efforts & gift shop
- Correspondence via phone, letters & emails
- Work closely with Executive Director
- Mac computers
- Constant Contact
- Wordpress
- Social media management, including Facebook, Twitter, and Instagram
- Strong Writing Skills
- Microsoft Office Suite: 1year
- Adobe Creative Suite: 1 year
- Publicity/Media: 1 year
- Website Maintenance: 1 year
Compensation
Commensurate with experience, starting at $20/hour
Posting Date: June 5, 2024
Part-Time Museum Director
North Shore Historical Museum
The successful candidate will have experience in the history or art museum fields, and a minimum of 2 years experience at a management level.
Posting Date: May 16, 2024
North Shore Historical Museum
The successful candidate will have experience in the history or art museum fields, and a minimum of 2 years experience at a management level.
- Will have excellent oral and written communication, computer, social media platforms, teamwork and problem solving skills.
- Will be familiar with the history of the North Shore of Long Island
- Will have knowledge of best curatorial practices and professional standards for collections and archives care and management.
- Will assist the collections and exhibits committees to select & acquire collections and in mounting exhibits.
- Will be responsible for overseeing volunteers, educational programs and visitor services.
- Salary $25 per hour
- Part time 15 hrs. per week with weekend hours & flexibility
- Vacation 10 days
Posting Date: May 16, 2024
Interim Director of Development
The Heckscher Museum of Art
Overview:
Opportunity for a part-time contracted position for an Interim Director of Development. The Interim Director of Development will work with existing Museum team members, at the Heckscher Museum of Art in Huntington, Long Island, to manage and implement Development Department activities for the remainder of fiscal year 2024. Contract time period June 3, 2024 – November 15, 2024 with opportunity for extension. While not all job responsibilities require candidate to be on-site, the candidate will need to be able to be on-site at least once a week. Scope of work to be negotiated/determined in detail at time of contract. Work estimated to be, on average, 30 hours a week. Contract can be negotiated on an hourly, weekly, or monthly retainer basis. Salary range of $75K-$100K, depending on scope of work and commensurate on experience.
The position reports directly to the Executive Director of the Museum and is supported by a Development Manager and PR/Communications Associate. Department coordinates with staff from other departments including Education, Visitor Experience, Collections and Exhibitions, Operations, and Facilities. The IDOD will ensure the Museum Development department meets (or exceeds) current fundraising goals, set out for fiscal year 2024. Tentative contract timing for the position is June–November 2024 (with flexibility on start date). Working closely with the Executive Director, Development staff, and the Board of Directors, the IDOD will grow revenue by cultivating key donor relationships and working with the development staff team to implement currently planned 2024 fundraising events, with emphasis on the Museum’s annual Celebrate Achievement Benefit, scheduled for October 19, 2024.
Qualifications:
Interested candidates should send a cover letter and resume to [email protected]. The Interim Director of Development position is structured to be a part-time, contracted positon, approximately 30 hours a week, June 1, 2024-November 15, 2024 with potential for renewal/extension. The position will require attendance at events outside of M-F 9-5 standard hours on occasion. The Interim DOD is welcome to apply to the full-time permanent Director of Development position. The DOD search which will be conducted and managed by an outside search firm during summer/fall 2024.
Posting Date: May 8, 2024
The Heckscher Museum of Art
Overview:
Opportunity for a part-time contracted position for an Interim Director of Development. The Interim Director of Development will work with existing Museum team members, at the Heckscher Museum of Art in Huntington, Long Island, to manage and implement Development Department activities for the remainder of fiscal year 2024. Contract time period June 3, 2024 – November 15, 2024 with opportunity for extension. While not all job responsibilities require candidate to be on-site, the candidate will need to be able to be on-site at least once a week. Scope of work to be negotiated/determined in detail at time of contract. Work estimated to be, on average, 30 hours a week. Contract can be negotiated on an hourly, weekly, or monthly retainer basis. Salary range of $75K-$100K, depending on scope of work and commensurate on experience.
The position reports directly to the Executive Director of the Museum and is supported by a Development Manager and PR/Communications Associate. Department coordinates with staff from other departments including Education, Visitor Experience, Collections and Exhibitions, Operations, and Facilities. The IDOD will ensure the Museum Development department meets (or exceeds) current fundraising goals, set out for fiscal year 2024. Tentative contract timing for the position is June–November 2024 (with flexibility on start date). Working closely with the Executive Director, Development staff, and the Board of Directors, the IDOD will grow revenue by cultivating key donor relationships and working with the development staff team to implement currently planned 2024 fundraising events, with emphasis on the Museum’s annual Celebrate Achievement Benefit, scheduled for October 19, 2024.
Qualifications:
- Entrepreneurial spirit with a successful track record of seven to ten years of experience in nonprofit fundraising - including with six figure gifts and large-scale events.
- Excellent team leadership skills, including hiring, coaching, developing staff and fostering a positive, collaborative environment.
- Skillful at strengthening and building strong and lasting relationships, with new and existing donors, networking, and stewarding a portfolio of contacts.
- Connected to network of individual donors, corporate contacts and vendors on Long Island.
- Adept at leading communications and marketing across a broad array of channels, and the ability to serve as an ambassador for the Museum.
- Successful track record reporting to C-level and working with nonprofit boards of directors.
- Excellent writing, project planning, project management, and budgeting skills.
- High level of professionalism, integrity, diplomacy, and accountability.
- Knowledge of and commitment to arts and community-centered programming.
- Ability to work well independently and collaboratively as a team player.
- Lifelong learner.
- Experience with Raiser's Edge or other donor and CRM databases.
- CFRE certification and/or grant writing and reporting experience a plus.
- Serve as the development lead, working closely with the Executive Director, development staff, and Board of Directors to successfully execute development plans for 2024.
- Manage portfolio of current major donors and major institutional gifts/grants, leverage external stakeholders to secure resources to advance the mission of the organization.
- Provide general oversight of the organization’s contributed revenue activities, operations, and plan, monitor and review the success of activities through coordination with staff.
- Work with the development staff, development committee, and benefit committee to ensure the Museum’s Celebrate Achievement Benefit (scheduled for October 19th) is a success. This includes working with the staff and event committee on event planning and implementation; vendor coordination and management; event budget management; proactively working to attract new sponsors and new attendees to the event; serve as on-site event coordinator on October 19th, at the event held at Water’s Edge in Centerport; ensure the event runs smoothly, is engaging, entertaining, and meets its fundraising goals. Work with Development Manager on pre-event activities, as well as post event wrap up.
- Support development staff and executive leadership of the Museum, with annual fund and membership/donor cultivation events and activities, planned for the remainder of calendar year 2024,
- Collaborate with communications team to develop brand awareness and strengthen visibility amongst funding partners and the community, creating a pipeline of potential donors.
Interested candidates should send a cover letter and resume to [email protected]. The Interim Director of Development position is structured to be a part-time, contracted positon, approximately 30 hours a week, June 1, 2024-November 15, 2024 with potential for renewal/extension. The position will require attendance at events outside of M-F 9-5 standard hours on occasion. The Interim DOD is welcome to apply to the full-time permanent Director of Development position. The DOD search which will be conducted and managed by an outside search firm during summer/fall 2024.
Posting Date: May 8, 2024
Bookkeeper: Part-Time Position
Roslyn Landmark Society
JOB DESCRIPTION
The Roslyn Landmark Society is seeking a bookkeeper with experience in non-profit accounting, preferably with expertise in construction project financial management. A proven track record with grant funding is a valuable asset. Excellent proficiency in QuickBooks accounting software is essential, along with a sharp eye for detail and unwavering accuracy. Strong communication and interpersonal skills will allow you to collaborate effectively with the team, project director, and board of trustees.
Join our welcoming team and make a real difference in preserving Roslyn's history. We offer a competitive salary, empowered position, and the opportunity to work in a collaborative and rewarding environment.
SUMMARY OF DUTIES & RESPONSIBILITIES
QUALIFICATIONS
Since its creation as a 501(c)(3) in 1961, the Roslyn Landmark Society has been at the forefront of the preservation movement on Long Island. Our mission is to preserve and promote the rich history and historical resources in the Village of Roslyn and the surrounding community. Thanks to the hard work and dedication of countless members, volunteers, and elected officials, the village is not only a showcase of historic and iconic American architectural styles but it's also a vibrant community illustrating the economic benefits of good preservation policies. Our organization is a nationally recognized landmark preservation success story.
The Roslyn Landmark Society is an equal opportunity employer that is committed to providing all employees with a work environment free of discrimination and harassment.
JOB DETAILS
Pay: $25.00 - $30.00 per hour, based upon experience
Part-Time: Flexible schedule (with some remote work possible), 8–10 hours per week
Location: 36 Main St, Roslyn, NY, 11576
Benefits: N/A
Submit a cover letter and resume to [email protected].
Posting Date: January 18, 2024
Roslyn Landmark Society
JOB DESCRIPTION
The Roslyn Landmark Society is seeking a bookkeeper with experience in non-profit accounting, preferably with expertise in construction project financial management. A proven track record with grant funding is a valuable asset. Excellent proficiency in QuickBooks accounting software is essential, along with a sharp eye for detail and unwavering accuracy. Strong communication and interpersonal skills will allow you to collaborate effectively with the team, project director, and board of trustees.
Join our welcoming team and make a real difference in preserving Roslyn's history. We offer a competitive salary, empowered position, and the opportunity to work in a collaborative and rewarding environment.
SUMMARY OF DUTIES & RESPONSIBILITIES
- Report directly to the Executive Director of the Roslyn Landmark Society
- Oversee all financial operations and payroll with the Board treasurer
- Maintain accurate and up-to-date financial records
- Create financial reports and statements
- Maintain & enhance donor/sponsorship financial record keeping
- Assist in granting applications on an accounting level
- Assist in the reconciliation of accounts
- Aid in preparation of 990 and annual audit
- Work closely with Project Director to update and maintain Financial Analysis Ledgers, Financial Payment Reports, and Balance Sheets
QUALIFICATIONS
- Minimum of bachelor's, Certified Public Accountant license
- Minimum of five years of accounting experience
- A proactive approach to problem solving and task management
- Must have expertise in Microsoft Office 365 & QuickBooks
Since its creation as a 501(c)(3) in 1961, the Roslyn Landmark Society has been at the forefront of the preservation movement on Long Island. Our mission is to preserve and promote the rich history and historical resources in the Village of Roslyn and the surrounding community. Thanks to the hard work and dedication of countless members, volunteers, and elected officials, the village is not only a showcase of historic and iconic American architectural styles but it's also a vibrant community illustrating the economic benefits of good preservation policies. Our organization is a nationally recognized landmark preservation success story.
The Roslyn Landmark Society is an equal opportunity employer that is committed to providing all employees with a work environment free of discrimination and harassment.
JOB DETAILS
Pay: $25.00 - $30.00 per hour, based upon experience
Part-Time: Flexible schedule (with some remote work possible), 8–10 hours per week
Location: 36 Main St, Roslyn, NY, 11576
Benefits: N/A
Submit a cover letter and resume to [email protected].
Posting Date: January 18, 2024
Education Coordinator
Natural Heritage Trust, Bayard Cutting Arboretum
Title: Education Coordinator
Agency: Natural Heritage Trust
Agency Assignment: NYS Office of Parks Recreation and Historic Preservation
Location: Bayard Cutting Arboretum – Great River, NY
Compensation: Commensurate with experience, $20 - $24 per hour
Work Schedule: Part-time, 24 hours/week; Variable weekdays and weekends
www.naturalheritagetrust.org
Organizational Backgrounds
The Natural Heritage Trust (NHT) is a New York State (NYS) public benefit corporation. Established in 1968, the NHT’s mission is to receive and administer gifts, grants and other funds to further public programs for parks, conservation and historic preservation purposes of the State of New York. The NHT is governed by a four-member Board of Directors comprised of the Commissioner of the Office of Parks, Recreation and Historic Preservation, the Chair of the State Council of Parks, the Commissioner of the Department of Environmental Conservation, and the Secretary of State.
The Office of Parks, Recreation and Historic Preservation (OPRHP) is a state agency within the New York State Executive Branch that is responsible for the care and management over 215 Parks and Historic Sites. Collectively, these public facilities provide both residents and visitors access to natural, historic and scenic resources with opportunities for outdoor recreation and places to learn about New York’s rich cultural heritage.
The selected candidate for this position will be an employee of the NHT with work conducted under the supervision of OPRHP. The 691-acre Bayard Cutting Arboretum was the former home of William Bayard Cutting, now a New York State Park with a mission “to provide an oasis of beauty and quiet for the pleasure, rest and refreshment of those who delight in outdoor beauty; and to bring about a greater appreciation and understanding of the value and importance of informal planting.”
Description of Duties
The Education Coordinator will work under the supervision of the Director and the Visitor Services Coordinator to implement the educational programming at Bayard Cutting Arboretum. The Education Coordinator Position is supported with funding from the New York State Park and Trail Partnership Grants and New York’s Environmental Protection Fund. The Park and Trail Partnership Grants are administered by Parks & Trails New York, in partnership with the NYS Office of Parks, Recreation and Historic Preservation.
Specific Duties:
Required:
NHT is committed to building and encouraging an inclusive workplace that strives for respect and promotes and values diversity. We believe that organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, or any other trait that makes an individual unique, are proven to be better organizations. Please consider joining the team as we work together to build a welcoming workplace where employees recognize their unique characteristics, skills, and experiences are respected, valued, and celebrated.
How to Apply
Applicants must submit a cover letter and resume via email: [email protected]
Deadline: COB, January 31, 2024
Contact: Kevin Wiecks, Director of Bayard Cutting Arboretum
NYS Office of Parks, Recreation & Historic Preservation
[email protected]
It is the policy of the State of New York and NHT to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service, member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception. The NHT is an equal opportunity/affirmative action employer.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected].
Posting Date: January 11, 2024
Natural Heritage Trust, Bayard Cutting Arboretum
Title: Education Coordinator
Agency: Natural Heritage Trust
Agency Assignment: NYS Office of Parks Recreation and Historic Preservation
Location: Bayard Cutting Arboretum – Great River, NY
Compensation: Commensurate with experience, $20 - $24 per hour
Work Schedule: Part-time, 24 hours/week; Variable weekdays and weekends
www.naturalheritagetrust.org
Organizational Backgrounds
The Natural Heritage Trust (NHT) is a New York State (NYS) public benefit corporation. Established in 1968, the NHT’s mission is to receive and administer gifts, grants and other funds to further public programs for parks, conservation and historic preservation purposes of the State of New York. The NHT is governed by a four-member Board of Directors comprised of the Commissioner of the Office of Parks, Recreation and Historic Preservation, the Chair of the State Council of Parks, the Commissioner of the Department of Environmental Conservation, and the Secretary of State.
The Office of Parks, Recreation and Historic Preservation (OPRHP) is a state agency within the New York State Executive Branch that is responsible for the care and management over 215 Parks and Historic Sites. Collectively, these public facilities provide both residents and visitors access to natural, historic and scenic resources with opportunities for outdoor recreation and places to learn about New York’s rich cultural heritage.
The selected candidate for this position will be an employee of the NHT with work conducted under the supervision of OPRHP. The 691-acre Bayard Cutting Arboretum was the former home of William Bayard Cutting, now a New York State Park with a mission “to provide an oasis of beauty and quiet for the pleasure, rest and refreshment of those who delight in outdoor beauty; and to bring about a greater appreciation and understanding of the value and importance of informal planting.”
Description of Duties
The Education Coordinator will work under the supervision of the Director and the Visitor Services Coordinator to implement the educational programming at Bayard Cutting Arboretum. The Education Coordinator Position is supported with funding from the New York State Park and Trail Partnership Grants and New York’s Environmental Protection Fund. The Park and Trail Partnership Grants are administered by Parks & Trails New York, in partnership with the NYS Office of Parks, Recreation and Historic Preservation.
Specific Duties:
- Design, implement, and teach educational programs for the CSA Farm.
- Develop a consistent schedule of programs held at Arboretum to promote mission.
- Work with Arboretum staff and Horticultural Society volunteers to manage educational opportunities.
- Increase awareness of the NYS Parks and BCA’s mission to grow community involvement.
- Actively participate as a docent and assist in volunteer training for tours.
- Prepare and breakdown spaces for programming to suit facilitators’ needs.
- Coordinate and liaise with local/regional educators, non-profits, and other potential partners.
- Responsible for program budget management and project financials.
- Facilitate and improve education outreach using social media and networking.
Required:
- Bachelor’s degree, preferably in education / environmental science or Associate’s degree and two years of experience in field.
- Experience with education of students in traditional and nontraditional settings.
- A valid New York State Driver’s license and access to own transportation.
- Willingness to work weekends and evenings.
- Exceptional attention to detail, deadlines, and strong organizational skills are essential.
- Working knowledge of horticulture, farming, and environmental related topics.
- Self-starter with enthusiasm and passion for the outdoors.
- Strong interpersonal and communication skills, in writing and orally across various media platforms.
- Strong classroom and group management skills.
- Proficient in Microsoft Word, Excel and Outlook and social media platforms.
- Ability to foster positive relationships with a variety of stakeholders and community members.
- Ability to work in a physical environment and to lift and carry 50lbs short distances.
NHT is committed to building and encouraging an inclusive workplace that strives for respect and promotes and values diversity. We believe that organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, or any other trait that makes an individual unique, are proven to be better organizations. Please consider joining the team as we work together to build a welcoming workplace where employees recognize their unique characteristics, skills, and experiences are respected, valued, and celebrated.
How to Apply
Applicants must submit a cover letter and resume via email: [email protected]
Deadline: COB, January 31, 2024
Contact: Kevin Wiecks, Director of Bayard Cutting Arboretum
NYS Office of Parks, Recreation & Historic Preservation
[email protected]
It is the policy of the State of New York and NHT to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without unlawful discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, veteran or military service, member status, marital status, domestic violence victim status, genetic predisposition or carrier status, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception. The NHT is an equal opportunity/affirmative action employer.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at [email protected].
Posting Date: January 11, 2024