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East Hampton Historical Society
COLLECTIONS MANAGER
The East Hampton Historical Society seeks a Collections Manager to oversee the care, preservation, and documentation of its museum collections – comprised of more than 20,000 artifacts – that document the diverse communities who have lived and worked in the Town of East Hampton. The Collections Manager works under the direction of the Executive Director to ensure the highest level of stewardship of the Historical Society’s permanent collection. The Collections Manager will assist with institutional planning, budgeting, and implementation of museum-wide policies and procedures that promote the safe and thoughtful interpretation of artifacts at the Historical Society. This is a full-time, salaried position with paid time off, holidays, and medical benefits. Occasional work on weekends and evenings is required.
Primary Duties:
Requirements:
Hours and Salary
Hours: Full-time, Monday-Friday
Salary: $65,000 per year
Application Instructions
Please submit cover letter and resume to director@easthamptonhistory.org.
COLLECTIONS MANAGER
The East Hampton Historical Society seeks a Collections Manager to oversee the care, preservation, and documentation of its museum collections – comprised of more than 20,000 artifacts – that document the diverse communities who have lived and worked in the Town of East Hampton. The Collections Manager works under the direction of the Executive Director to ensure the highest level of stewardship of the Historical Society’s permanent collection. The Collections Manager will assist with institutional planning, budgeting, and implementation of museum-wide policies and procedures that promote the safe and thoughtful interpretation of artifacts at the Historical Society. This is a full-time, salaried position with paid time off, holidays, and medical benefits. Occasional work on weekends and evenings is required.
Primary Duties:
- Oversee all registration aspects for storage and handling of artifacts, including records management, inventory control, policy formulation, insurance and risk management, and long-range planning.
- In accordance with best practices, ensure proper coordination, handling, documentation, accessioning, and condition reporting of objects, either on loan or for acquisition.
- Coordinate all logistical movement of objects for incoming and outgoing loans including shipping, cataloging, and condition reporting.
- Prepare and process gift receipts.
- Perform necessary inventory of collection, in accordance with the Collections Policy, as well as cataloging and photography of collection.
- Maintain the collections database and provide oversight of the use of the collection by staff, researchers, and other qualified organizations and individuals.
- Work with Executive Director to develop a state-of-the-art storage facility and monitor building climate, lighting, cleanliness, and safety in accordance with museum practices for collections management.
- Perform routine monitoring of integrated pest management in all storage areas.
- Prepare loan agreements for exhibitions and keep checklists and coordinate photography for new acquisitions and loans.
- With the Executive Director, oversee and revise the Historical Society’s collections and emergency preparedness policies and procedures, as needed, and train staff. Assist in the development and implementation of any additional Historical Society policies and procedures involving collections care and maintenance.
- Participate in various committee meetings as needed, including the Collections and the Buildings & Grounds Committees. Represent the East Hampton Historical Society at professional and community venues to enhance the understanding of its mission and collections.
- Collaborate with Executive Director on grant applications for collections needs.
Requirements:
- B.A. degree in history or related field.
- Minimum 2 years of museum or gallery experience working with a permanent collection
- Demonstrated knowledge of procedures for art handling, storage, and condition reporting.
- Experience using PastPerfect or other collections database and digital imaging systems.
- Experience assisting with the production of exhibitions that are accessible to diverse audiences.
- Excellent oral, written, and interpersonal skills.
- Ability to manage simultaneous priorities and meet deadlines.
- Self-motivated with the ability to work independently.
- Ability to speak Spanish preferred.
Hours and Salary
Hours: Full-time, Monday-Friday
Salary: $65,000 per year
Application Instructions
Please submit cover letter and resume to director@easthamptonhistory.org.
THE LONG ISLAND MUSEUM IS HIRING!
Position: Advancement Associate
Hours: Full-time (28 hrs/wk)
Schedule: Monday- Thursday 9am-5pm with some evening and weekend hours as needed.
Salary Range: $21- $24/ hour
Benefits: Medical (partially paid for by LIM), dental, vision, AFLAC, life insurance, LTD, medical flex spending, voluntary 403(b); retirement contribution made by LIM; holiday time, PTO, and vacation time.
Position Posting Date: September 1, 2022
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: Reporting to the Director of Advancement, the Advancement Associate works closely and collaboratively with other members of the Advancement Department to perform tasks associated with special events, membership, facility rentals, and special projects. Responsible for processing donations/payments and the coordination of all departmental mailings. This is an on-site position with some remote work considered.
Requirements include: Bachelor's degree or equivalent; proficiency with computers, including Windows, Google Workspace, and Raiser’s Edge; must be highly organized and able to work both collaboratively and independently; exceptional customer service skills and the ability to effectively interact with people of all ages, cultures, and abilities required. Previous museum experience and a passion for history and the visual arts is preferred. Must be fully vaccinated (including at least one booster) against Covid-19 with a Centers for Disease Control and Prevention authorized vaccine; must provide proof in the form of NYS Excelsior Pass Plus and maintain vaccination status as required. Must adhere to the LIM’s Covid Policy, including mask-wearing requirements, as needed.
Additional Information: Any offer of employment will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. For additional information, please contact Anna Gass, Human Resources Administrator at agass@longislandmuseum.org.
Application Instructions: Interested applicants are asked to please fill out an application and submit their resume at this link: https://forms.gle/Ck7M3pPj1PL8rqjC8
Position: Advancement Associate
Hours: Full-time (28 hrs/wk)
Schedule: Monday- Thursday 9am-5pm with some evening and weekend hours as needed.
Salary Range: $21- $24/ hour
Benefits: Medical (partially paid for by LIM), dental, vision, AFLAC, life insurance, LTD, medical flex spending, voluntary 403(b); retirement contribution made by LIM; holiday time, PTO, and vacation time.
Position Posting Date: September 1, 2022
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: Reporting to the Director of Advancement, the Advancement Associate works closely and collaboratively with other members of the Advancement Department to perform tasks associated with special events, membership, facility rentals, and special projects. Responsible for processing donations/payments and the coordination of all departmental mailings. This is an on-site position with some remote work considered.
Requirements include: Bachelor's degree or equivalent; proficiency with computers, including Windows, Google Workspace, and Raiser’s Edge; must be highly organized and able to work both collaboratively and independently; exceptional customer service skills and the ability to effectively interact with people of all ages, cultures, and abilities required. Previous museum experience and a passion for history and the visual arts is preferred. Must be fully vaccinated (including at least one booster) against Covid-19 with a Centers for Disease Control and Prevention authorized vaccine; must provide proof in the form of NYS Excelsior Pass Plus and maintain vaccination status as required. Must adhere to the LIM’s Covid Policy, including mask-wearing requirements, as needed.
Additional Information: Any offer of employment will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor. For additional information, please contact Anna Gass, Human Resources Administrator at agass@longislandmuseum.org.
Application Instructions: Interested applicants are asked to please fill out an application and submit their resume at this link: https://forms.gle/Ck7M3pPj1PL8rqjC8
Director of Education
Bailey Arboretum
Job Description:
Bailey Arboretum is seeking a motivated individual with experience in outdoor education to lead, develop and expand its diverse year-round youth, family, and adult education programs. These year-round programs include school field trips and outreach programs, youth and family public programs, girl scout/cub scout programs, adult workshops, Bailey Arboretum signature family events and more. They will work to expand the base of programming offered at Bailey Arboretum that focus on current trends in the education field.
Duties and Responsibilities:
Education and Experience:
Hours: Part time
Salary: To be determined based on experience
Application Instructions:
Please email cover letter and resume to education@baileyarboretum.org. Applications will be reviewed as they are received.
Bailey Arboretum
Job Description:
Bailey Arboretum is seeking a motivated individual with experience in outdoor education to lead, develop and expand its diverse year-round youth, family, and adult education programs. These year-round programs include school field trips and outreach programs, youth and family public programs, girl scout/cub scout programs, adult workshops, Bailey Arboretum signature family events and more. They will work to expand the base of programming offered at Bailey Arboretum that focus on current trends in the education field.
Duties and Responsibilities:
- Develop comprehensive and innovative environmental and scientific education programs that meet the needs and Next Generation Science Standards of schools and other educational organizations. This work includes scheduling, planning preparing, implementing programs and teaching.
- Collaborate with outside organizations, school professionals, and related institutions to build relationships and potential partnerships.
- Planning and overseeing community events: Annual Egg Hunt, Silly Scary Story Night, Holiday Gingerbread House Build, etc.
- Promote and grow girl scout and cub scout programs by working with local organizations
- Provide incentive-based programs and initiatives that align with our Family Membership Campaign
- Overseeing and training of staff and volunteers within the Education Department
- Maintain supplies for all programs
- Review and update Education Department website content/calendar as needed
- Assist with tracking program budgets and evaluating earned income potential
Education and Experience:
- Preferred Experience: Masters or bachelor’s degree in a scientific field, education, or related field
- Strong background in outdoor education, informal teaching, environmental education, and related fields
- Knowledge of plants and local wildlife
- Ability to work independently
Hours: Part time
Salary: To be determined based on experience
Application Instructions:
Please email cover letter and resume to education@baileyarboretum.org. Applications will be reviewed as they are received.
Events & Office Coordinator and Museum Educator
Northport Historical Society
Northport Historical Society seeks two outgoing and friendly people with excellent communication and multitasking skills to join our staff! Two roles are available: Events & Office Coordinator and Museum Educator. Our programs for both adults and children are creative and centered around a shared passion for history and bringing the community together to discover more about historical people and places that inspire us today.
The Events & Office Coordinator will work with the Director, staff, and Events Committee to plan every aspect of events, such as coordinating with presenters, writing press releases, ordering food and drinks, monitoring Zoom set up, and scheduling volunteers for the day of each event. The hours are 20 hours a week, but are flexible, however the Coordinator is expected to be present at all events including on weekends. This role also requires administrative work such as scheduling Docents for weekday shifts, sending thank you letters, and ordering office supplies.
Qualifications: Strong computer skills, experience or ability to learn Power Point and how to run Zoom meetings, organizational skills, prior event planning and management, interest in learning local history.
Salary: $18/hour
The Museum Educator will work with the Director, staff, and Education Committee to plan programs for children. The Educator will communicate with public schools, private schools, and Girl/Boy Scouts leaders to book field trips to the museum. The hours are 20 hours a week, but are flexible, however the Educator is expected to lead all youth events including on weekends. A standard list of offerings for students, school clubs, and scouts will be created, in addition to special events open to the public over the summer and at other times of the year (such as local author children’s book signings at the museum or field trips to other historical places). They will also facilitate the annual NHS Senior Scholarship Award and Sundays at the Society programs.
Qualifications: Strong computer skills, prior experience designing and leading classes, events experience, interest in learning local history.
Salary: $18/hour
Send your resume and cover letter to:
Caitlyn Shea - director@northporthistorical.org
Northport Historical Society
Northport Historical Society seeks two outgoing and friendly people with excellent communication and multitasking skills to join our staff! Two roles are available: Events & Office Coordinator and Museum Educator. Our programs for both adults and children are creative and centered around a shared passion for history and bringing the community together to discover more about historical people and places that inspire us today.
The Events & Office Coordinator will work with the Director, staff, and Events Committee to plan every aspect of events, such as coordinating with presenters, writing press releases, ordering food and drinks, monitoring Zoom set up, and scheduling volunteers for the day of each event. The hours are 20 hours a week, but are flexible, however the Coordinator is expected to be present at all events including on weekends. This role also requires administrative work such as scheduling Docents for weekday shifts, sending thank you letters, and ordering office supplies.
Qualifications: Strong computer skills, experience or ability to learn Power Point and how to run Zoom meetings, organizational skills, prior event planning and management, interest in learning local history.
Salary: $18/hour
The Museum Educator will work with the Director, staff, and Education Committee to plan programs for children. The Educator will communicate with public schools, private schools, and Girl/Boy Scouts leaders to book field trips to the museum. The hours are 20 hours a week, but are flexible, however the Educator is expected to lead all youth events including on weekends. A standard list of offerings for students, school clubs, and scouts will be created, in addition to special events open to the public over the summer and at other times of the year (such as local author children’s book signings at the museum or field trips to other historical places). They will also facilitate the annual NHS Senior Scholarship Award and Sundays at the Society programs.
Qualifications: Strong computer skills, prior experience designing and leading classes, events experience, interest in learning local history.
Salary: $18/hour
Send your resume and cover letter to:
Caitlyn Shea - director@northporthistorical.org
ADMINISTRATIVE COORDINATOR
The Long Island Maritime Museum
The Long Island Maritime Museum is currently seeking a full-time, in-person, Administrative Coordinator to be responsible for the following duties: Responsibilities include but are not limited to:
Primary Responsibilities:
Compensation: Salary to commensurate with experience.
Contact: LIMM@limaritime.org for additional information or to forward a resume.
The Long Island Maritime Museum
The Long Island Maritime Museum is currently seeking a full-time, in-person, Administrative Coordinator to be responsible for the following duties: Responsibilities include but are not limited to:
Primary Responsibilities:
- Bookkeeping
- Deposits, bill pay, monthly reconciliation
- Payroll
- Financial Reporting
- NYSIF Audits
- Sales Tax Filing
- Invoicing
- Gift Shop Management
- Inventory
- Weekly/monthly reports
- Purchasing
- Annual Membership bulk mailing
- Purchasing
- Management of facilities rentals
- Be available for special events
- Previous administrative/bookkeeping experience
- QuickBooks experience,
- Knowledge of Microsoft Office Suite: Word and Excel
- Must have a positive attitude and willingness to take on additional tasks when necessary
- Must be team player with strong organizational skills and the ability to multi-task.
- Ability to remain calm under pressure
- Flexible and able to work additional hours if necessary (evenings, weekends)
Compensation: Salary to commensurate with experience.
Contact: LIMM@limaritime.org for additional information or to forward a resume.
Event Coordinator
The Long Island Maritime Museum
The Long Island Maritime Museum is currently in search of a part time, in-person, Event Coordinator to be responsible for the planning and execution of all lectures, programs, and mid-sized to mass events.
Hours: Monday, Wednesday, and Friday: 9:00 AM to 5:00 PM
Primary Responsibilities:
As Event Coordinator you should possess proven knowledge of event planning and production and have strong onsite management skills.
Qualifications/Requirements:
Compensation: Salary to commensurate with experience.
Contact: LIMM@limaritime.org for additional information or to forward a resume.
The Long Island Maritime Museum
The Long Island Maritime Museum is currently in search of a part time, in-person, Event Coordinator to be responsible for the planning and execution of all lectures, programs, and mid-sized to mass events.
Hours: Monday, Wednesday, and Friday: 9:00 AM to 5:00 PM
Primary Responsibilities:
As Event Coordinator you should possess proven knowledge of event planning and production and have strong onsite management skills.
- Full planning, execution, and reconciliation of all events, programs and lectures.
- Completion and submission of all required permits, contracts, etc.
- Source, negotiate and manage all contracts and vendors (Including speakers, entertainment, and event materials).
- Generate invitee lists when required, prepare registration content, manage status, and registration platform.
- Serve as main contact with vendors and attendees to ensure that all are fully informed and given the highest level of service.
- Prepare and communicate written logistical specifications for all events/programs.
- Ensure event set-up and break-down.
- Manage on-site live events/programs to ensure full coordination of logistics and staff.
- Prepare post event wrap up including number of attendees, budget reconciliation, observations, suggestions for following year, event surveys and debrief.
- Ensure compliance and risk guidelines are followed.
- Manage/plan multiple programs/events simultaneously.
Qualifications/Requirements:
- Bachelor’s Degree preferred
- Previous related experience planning programs and mass events
- Motivated, self-starter, ability to work independently
- Consistent attention to detail and strong organizational skills
- Strong team player
- Excellent oral and written communication skills
- Flexible and willing to work long hours (evenings, weekends) if necessary
- Ability to manage multiple projects simultaneously
- Proficiency with MS Office – Word, Excel, Publisher (Adobe Creative Suites a huge plus - including InDesign, Photoshop, and Illustrator)
- Ability to take direction and collaborate with staff members
- Ability to remain calm under pressure
- Ability to set priorities
- Demonstrate excellence in proofreading
Compensation: Salary to commensurate with experience.
Contact: LIMM@limaritime.org for additional information or to forward a resume.
The John and Alice Coltrane Home
Executive Director Position
Description
The John and Alice Coltrane Home seeks a full-time Executive Director with excellent leadership, fundraising, relationship, and administrative skills, who is innovative, strategic, solution-oriented, collaborative, and inspired by our mission, vision, and values to oversee and coordinate the rehabilitation of the Coltrane Home and to helm our organization during this vital period of growth.
POSITION OVERVIEW
The Executive Director of The John and Alice Coltrane Home (TCH) provides the leadership, and strategic direction to enable TCH to achieve its annual and long-term goals for cultural site maintenance and improvement, artistic and programmatic excellence, financial sustainability, and community engagement. The Executive Director is responsible and accountable for all aspects of the TCH project including Home rehabilitation, site maintenance, operational, education, and programming; fiscal management; member development; and fundraising.
The Executive Director is responsible for the creation and successful execution of multi- year development plans in support of TCH and its mission and strategic goals. The program contained in these plans will encompass multiple approaches to development: annual fund, foundation, public and corporate grants, major gifts, special events, endowment, and capital campaigns. The Executive Director works collaboratively with the Board of Directors on all aspects of the project.
The Executive Director will also provide leadership, vision, and direction to TCH by operating as the organizational representative in media, fundraising, and community settings, and overseeing the management of all aspects of the project. As funding allows, the Executive Director will recruit and develop staffing.
The ideal candidate has five to ten years of experience in the cultural site management field, ideally in the arts; a proven record of fundraising; excellent written and dynamic oral communication skills; strong managerial skills; an ability to manage multiple projects; comfort working in a fast-paced, agile environment; and a passion for education and the arts.
POSITION REQUIREMENTS
- Collaborate with the Board of Directors and TCH’s leadership to develop long- term vision, strategy, and goals for TCH.
- Maintain clear communication with the Board Chair, President and Operating Committee.
- Work closely with the Board Chair, President, and Operating Committee as well as any hired fundraising professional to develop and implement transformational fundraising campaigns.
- In collaboration with the Board, create and execute short- and long-term fundraising plans including individual major donors, foundations, public sources, and events including engagement and cultivation of individual, foundation, and corporate donors.
- In partnership with and oversight of the Operating Committee, engage political, non-profit, cultural, funding, and neighboring establishment leaders to create lasting and beneficial partnerships.
- Form partnerships and leverage existing partners to create PR and Marketing opportunities. Oversee all ongoing rehabilitation projects, repairs, maintenance, and the general well-being of the physical plant and grounds of THC engaging with professional assistance as well as enlisting key volunteers in site maintenance.
- Oversee day-to-day financial operations in communication with the Board Treasurer as well as adherence and responsibility for budgeting and budget adherence.
- Assist with annual audits and ensure that TCH stays current with all its fiscal reporting and remains in compliance with all charitable organizational guidelines.
- In partnership with and oversight of the Chief Creative Officer, Board Leadership and the Operating Committee as well as strategic partners, refine, maintain, and execute the programmatic vision for TCH as outlined in our mission, vision and business plan in alignment with all three of its designated areas of programming.
- In partnership with and oversight of the Board, oversee Employment Law compliance and HR best practices as well as supervise candidate search, job postings and hiring of staff.
- Establish a culture of excellence and a continuous learning model for training and ongoing staff development as staff are hired according to best practice and staffing expands.
- Bachelors or master's degree in business, public administration, non-profit management, or related field.
- Strong background in arts, museum or cultural institutions, humanities, arts education, or related areas.
- Minimum five years of experience with a track record in strategic planning, development, budgetary, program, and staffing management, policy and program development and site management.
- Demonstrated success in leading multi-year fundraising or capital campaigns
- Strong Communication ability verbal and written and the ability to navigate stakeholders, partners, funders, and the Board.
- Ability to self-start as well as manage several priorities and activities simultaneously.
Direct Report to the TCH Board of Directors.
Interested applicants are encouraged to submit a cover letter as well as a resume.
The John and Alice Coltrane Home provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.
Job Type: Full-time, Contract
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
We are diligent about the safety of everyone working in and around our organization. We follow all Covid-19 protocols when working in person and remotely as needed.
Work Location: One location
Applicants should write to info@thecoltranehome.org