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Executive Director
Hallockville Museum Farm
The Opportunity
Hallockville Museum Farm (HMF) seeks a strategic and entrepreneurial Executive Director (ED) to lead us into the next decade. The ED is appointed by, reports to, and is responsible directly to the Board of Directors. Our desired candidate is a compelling spokesperson and proven leader with a track record in fundraising and managing people, operations and budgets. You are passionate about our mission to take Long Island back to its family farming roots and explore their relevance today. We are an over 40 year old organization who needs a leader that can take us to the next level. We are well-positioned for growth with a solid endowment, an engaged board of directors and a devoted staff.
About Hallockville Museum Farm
Located on the East End of Long Island, Hallockville Museum Farm is a 501(c)(3) nonprofit organization that relies on the generosity of our donors and volunteers to maintain and grow a 28-acre museum farm in the agricultural belt of Long Island’s North Fork and is comprised of nineteen historic houses, barns and outbuildings ranging from the mid-18th century to the Depression Era. Hallockville serves as an educational resource for all age groups and its homestead is listed on the National Register of Historic Places and is a Riverhead Town landmark. Additional information can be found at www.hallockville.org
Position Overview
The Executive Director provides leadership across fundraising, management of staff, day-to-day administration, financial forecasting and budgeting, programming, community outreach, and marketing. He or she will have a solid understanding and care for the museum’s collections and will be skilled at bringing HMF’s history to the public in new and engaging ways. The core responsibilities are:
Fundraising/Communication
Ideal Experience/Qualifications
The salary range is anticipated to be $85,000 to $95,000. This a full-time, Monday-Friday, minimum of 40 hours per week in-person position located at 6038 Sound Avenue in Riverhead, NY. The ED is expected to be available for weekend and early evening work as necessary.
Salary offers are based on a wide range of factors, including relevant skills, training, experience and education. Market factors are also considered.
How to Apply
Applicants should email their resume and cover letter in PDF format to ExecDirector@hallockville.org with HMF Executive Director in the subject line. In order to be considered, applications must have cover letters addressing the candidate’s fit with the key qualifications. Applicants should also be prepared to provide the names and contact information of 3 references that are familiar with the applicant’s previous and/or current employment history.
Posting Date: October 25, 2023
Hallockville Museum Farm
The Opportunity
Hallockville Museum Farm (HMF) seeks a strategic and entrepreneurial Executive Director (ED) to lead us into the next decade. The ED is appointed by, reports to, and is responsible directly to the Board of Directors. Our desired candidate is a compelling spokesperson and proven leader with a track record in fundraising and managing people, operations and budgets. You are passionate about our mission to take Long Island back to its family farming roots and explore their relevance today. We are an over 40 year old organization who needs a leader that can take us to the next level. We are well-positioned for growth with a solid endowment, an engaged board of directors and a devoted staff.
About Hallockville Museum Farm
Located on the East End of Long Island, Hallockville Museum Farm is a 501(c)(3) nonprofit organization that relies on the generosity of our donors and volunteers to maintain and grow a 28-acre museum farm in the agricultural belt of Long Island’s North Fork and is comprised of nineteen historic houses, barns and outbuildings ranging from the mid-18th century to the Depression Era. Hallockville serves as an educational resource for all age groups and its homestead is listed on the National Register of Historic Places and is a Riverhead Town landmark. Additional information can be found at www.hallockville.org
Position Overview
The Executive Director provides leadership across fundraising, management of staff, day-to-day administration, financial forecasting and budgeting, programming, community outreach, and marketing. He or she will have a solid understanding and care for the museum’s collections and will be skilled at bringing HMF’s history to the public in new and engaging ways. The core responsibilities are:
Fundraising/Communication
- Raise HMF’s profile as an effective, enthusiastic spokesperson for the media, the community, donors, and the public, amplifying HMF’s mission.
- Serve as chief fundraiser for the organization, working closely with the fundraising committee to cultivate sustainable relationships with major donors, foundations, and corporations, meeting fundraising targets and growing contributed income.
- Maintain a collaborative relationship with the board of directors and brings forth their best ideas, efforts, resources and contacts.
- Plan and manage public and private events.
- Drive a grant-funded planned adaptive reuse project of the 1938 Naugles Barn.
- Facilitate the integration of HMF into the fabric of the North Fork by effectively branding, marketing, and communicating our mission and programs.
- Maintain and expand HMF’s relationships with local government officials and partner organizations to strategically enhance our programs and mission.
- Establish a financial strategy aligned with HMF’s mission and goals that ensures fiscal responsibility, balanced budgets, attainable revenue projections, and continued financial growth.
- Develop, propose, and monitor the board-approved annual budget.
- Collaborate with accounting/audit staff/Treasurer/finance committee to oversee revenue/expense budgets, and financial reporting.
- Ensure staff and volunteers are clear on department budgets; ensure processes support proper and efficient tracking.
- Oversee all elements of Human Resources, including payroll, benefits, compliance.
- Oversee HMF’s assets and investment portfolio in concert with the board of directors.
- Lead development and delivery of continuing and new Museum public programs which deliver on the mission to take Long Island back to its family farming roots and explore their relevance today.
- Oversee museum collections and their interpretation.
- Contribute to and implement the long-term vision and business strategy supporting the mission and goals of HMF.
- Provide leadership; assumes primary responsibility for efficiency and impact in all operations areas.
- Inspire the staff, encourage teamwork, foster an environment that promotes excellence, open communications, efficiencies and the development of new ideas.
- Encourage community volunteers with compelling opportunities to assist in programs and events.
- Identify potential risks and opportunities to protect HMF’s interests.
- Ensure HMF complies with federal, state and local statutes and regulations; operate according to best practices in keeping with HMF’s mission.
Ideal Experience/Qualifications
- Minimum 5 years of senior-level management/leadership responsibility within a complex nonprofit organization with a budget of ~$400K+
- Successful track record as a fundraiser with measurable results in identifying, cultivating, soliciting major donors, increasing corporate sponsorship, securing government support, and generating other sources of earned revenue.
- Strong financial management/analytical skills combined with a record of success in managing people, operations and budgets.
- A visionary with solid guiding principles and a commitment to transparency, accountability, diversity, and integrity, fostering an environment of belonging.
- An organized consensus builder with ability to prioritize the significance of issues and determine who to include in the problem-solving process.
- Able to effectively analyze/use data and measurable benchmarks in making timely decisions/setting direction.
- Personal commitment to the HMF mission.
- A superb communicator; verbal and written.
- Willingness to be accountable for results/transparent about success and shortcomings.
- A bachelor’s degree at a minimum; a master’s degree a plus.
The salary range is anticipated to be $85,000 to $95,000. This a full-time, Monday-Friday, minimum of 40 hours per week in-person position located at 6038 Sound Avenue in Riverhead, NY. The ED is expected to be available for weekend and early evening work as necessary.
Salary offers are based on a wide range of factors, including relevant skills, training, experience and education. Market factors are also considered.
How to Apply
Applicants should email their resume and cover letter in PDF format to ExecDirector@hallockville.org with HMF Executive Director in the subject line. In order to be considered, applications must have cover letters addressing the candidate’s fit with the key qualifications. Applicants should also be prepared to provide the names and contact information of 3 references that are familiar with the applicant’s previous and/or current employment history.
Posting Date: October 25, 2023
Museum Manager
Sag Harbor Whaling and Historical Museum
In person, full time during the in-season (April-October);
In person, part time during the off-season (November-March)
$35,000-40,000, dependent on experience; no benefits
Position to begin January 1, 2024.
200 Main Street, Sag Harbor, NY 11963
THE MUSEUM:
A cultural touchstone of the East End since 1942, the mission of the Sag Harbor Whaling and Historical Museum is to preserve, protect, and present the whaling and village history of Sag Harbor and its environs.
The Museum is seasonal; we are open to the public five days a week May-October; except for Holiday fundraising events, we are generally closed to the public from November through March, though we will open for tour groups of 15 or more on appointment.
POSITION DESCRIPTION:
On-Season: General oversight of day-to-day operations of the Museum, which will include: opening and closing the Museum each day, tabulating daily admissions and income; staff oversight and scheduling; handling visitor relations; merchandise purchasing, pricing and stocking of the Gift Shop; handling all general office/administration work of the sort expected for Museum operations (such as membership and fundraising mailings, upkeep of donor database; coordinating tour group visits, fundraising events, etc.) While there will likely be some general “all-hands on deck” work to ensure exhibits open as scheduled, the position does not include the conception, creation, or production of any exhibits or programming.
The position will also include overseeing the maintenance and repair of the Museum building and grounds, including the hiring and oversight of all tradesmen needed and the work performed, and the general monitoring of all building machinery and systems to ensure they are in proper working order. (The weekly museum cleaning and yardwork are handled by outside contractors)
During the Off-Season, the position shifts to part-time as needed to accomplish all of the above-described facility overwatch and office work, with little to no visitor-related tasks.
QUALIFICATIONS:
Send resume by November 30 to richard@sagharborwhalingmuseum.org.
Posting Date: October 23, 2023
Sag Harbor Whaling and Historical Museum
In person, full time during the in-season (April-October);
In person, part time during the off-season (November-March)
$35,000-40,000, dependent on experience; no benefits
Position to begin January 1, 2024.
200 Main Street, Sag Harbor, NY 11963
THE MUSEUM:
A cultural touchstone of the East End since 1942, the mission of the Sag Harbor Whaling and Historical Museum is to preserve, protect, and present the whaling and village history of Sag Harbor and its environs.
The Museum is seasonal; we are open to the public five days a week May-October; except for Holiday fundraising events, we are generally closed to the public from November through March, though we will open for tour groups of 15 or more on appointment.
POSITION DESCRIPTION:
On-Season: General oversight of day-to-day operations of the Museum, which will include: opening and closing the Museum each day, tabulating daily admissions and income; staff oversight and scheduling; handling visitor relations; merchandise purchasing, pricing and stocking of the Gift Shop; handling all general office/administration work of the sort expected for Museum operations (such as membership and fundraising mailings, upkeep of donor database; coordinating tour group visits, fundraising events, etc.) While there will likely be some general “all-hands on deck” work to ensure exhibits open as scheduled, the position does not include the conception, creation, or production of any exhibits or programming.
The position will also include overseeing the maintenance and repair of the Museum building and grounds, including the hiring and oversight of all tradesmen needed and the work performed, and the general monitoring of all building machinery and systems to ensure they are in proper working order. (The weekly museum cleaning and yardwork are handled by outside contractors)
During the Off-Season, the position shifts to part-time as needed to accomplish all of the above-described facility overwatch and office work, with little to no visitor-related tasks.
QUALIFICATIONS:
- Have a demonstrable proficiency in PastPerfect5; Excel, Publisher, and Word; and in website design and editing using Squarespace (or similar program).
- 3-5 years minimum of commercial and/or Museum managerial and administrative experience required (references needed).
- Strong organization and management skills.
- Excellent oral and written communication skills.
- The ability to work independently and proactively to solve unforeseen issues as they arise.
- Strong interpersonal skills, enthusiasm, reliability, and willingness to interact directly with Staff, Board, and the public.
- Proficient knowledge of Microsoft Office (Word, Excel, Publisher), Facebook, and other social media platforms is required. Working knowledge of PastPerfect is strongly recommended.
- An ease of understanding and use of computers, printers, tvs, phone systems, cash registers, projectors, credit card machines and other electronic devices.
- Knowledge of museum practices and standards.
- Must have a valid driver’s license.
- Able to lift/carry up to 25 lbs.
- Some familiarity with whaling history, Sag Harbor history, and/or Long Island history would be a plus, but not essential.
Send resume by November 30 to richard@sagharborwhalingmuseum.org.
Posting Date: October 23, 2023
Executive Director
Roslyn Landmark Society
Since 1961 the Roslyn Landmark Society has been dedicated to preserving and promoting the history and historic resources of Roslyn and its neighboring communities. As the Roslyn Landmark Society evolves and grows, an executive director is being recruited to guide the organization into its next phase of development. This position will be appointed to the candidate who exemplifies achievement, dedication, and a clear vision for the future. As always, the Roslyn Landmark Society continues to serve the Roslyn community of yesterday, today, and tomorrow.
JOB DESCRIPTION
The Roslyn Landmark Society is seeking an executive director with a comprehensive understanding of not-for-profit organizations as well as a clear vision for the Society's future. The qualified candidate has excellent leadership, development, and project management skills. The executive director is the public face of the Society and must maintain the highest professional standards at all times. Efficient resource management will require the executive director to surround themselves with the tools to meet projected goals in a timely manner. The Society expects a motivated work ethic to uphold the community engagement, financial stability, and mission of the organization. The executive director will report directly to the board of trustees.
SUMMARY OF DUTIES & RESPONSIBILITIES
Since its creation as a 501(c)(3) in 1961, the Roslyn Landmark Society has been at the forefront of the preservation movement on Long Island. Our mission is to preserve and promote the rich history and historical resources in the Village of Roslyn and the surrounding community.
Thanks to the hard work and dedication of countless members, volunteers, and elected officials, the village is not only a showcase of historic and iconic American architectural styles but it's also a vibrant community illustrating the economic benefits of good preservation policies. Our organization is a nationally recognized landmark preservation success story.
The Roslyn Landmark Society is an equal-opportunity employer that is committed to providing all employees with a work environment free of discrimination and harassment.
JOB DETAILS
Pay: Minimum $90,000 annually (compensation based upon experience)
Hours: Full Time, Monday through Friday. Minimum 40 hours per week. Some weekend work will be required based on events.
Location: In Person at 36 Main St, Roslyn, NY, 11576
Benefits: Paid vacation and sick days. Health benefits are included with the position
Applicants can apply by submitting their resume and cover letters to info@roslynlandmarks.org.
Roslyn Landmark Society
Since 1961 the Roslyn Landmark Society has been dedicated to preserving and promoting the history and historic resources of Roslyn and its neighboring communities. As the Roslyn Landmark Society evolves and grows, an executive director is being recruited to guide the organization into its next phase of development. This position will be appointed to the candidate who exemplifies achievement, dedication, and a clear vision for the future. As always, the Roslyn Landmark Society continues to serve the Roslyn community of yesterday, today, and tomorrow.
JOB DESCRIPTION
The Roslyn Landmark Society is seeking an executive director with a comprehensive understanding of not-for-profit organizations as well as a clear vision for the Society's future. The qualified candidate has excellent leadership, development, and project management skills. The executive director is the public face of the Society and must maintain the highest professional standards at all times. Efficient resource management will require the executive director to surround themselves with the tools to meet projected goals in a timely manner. The Society expects a motivated work ethic to uphold the community engagement, financial stability, and mission of the organization. The executive director will report directly to the board of trustees.
SUMMARY OF DUTIES & RESPONSIBILITIES
- Collaborate directly with the board of trustees to develop a long-term vision, strategy, and goals for the Roslyn Landmark Society
- Empower trustee sub-committees to further their goals and objectives
- Pursue diversity, equality, and inclusive workplace culture
- Identify talented individuals to serve on the board, collaborate with, and/or volunteer for Roslyn Landmark Society
- Develop and execute plans to support the overall goals of the organization, including development, education, marketing, and public programming
- Maintain and enhance donor/sponsorship campaigns throughout Roslyn and the surrounding communities
- Aid in the documentation of the Roslyn Grist Mill as a nationally significant landmark
- Grow the Society’s “Then & Now” campaign across local businesses of Roslyn
- Research additional granting opportunities
- Coordinate website, newsletters, and social media campaigns
- Coordinate covenant programs with the Board sub-committee
- Oversee logistics of Annual Meetings, Galas, and Membership Events
- Begin a Roslyn Landmark Society student campaign
- Establish local partnerships to expand the Society’s current member/sponsor/donor base
- Oversee day-to-day financial operations and annual audits with the Board treasurer and office bookkeeper
- Maintain the Roslyn Landmark Society’s Financial Payment Report & Balance Sheet
- Inspire a productive work environment to serve Roslyn Landmark Society’s mission and Roslyn community
- Minimum of bachelor's (master's preferred), degree in business, public administration, not-for-profit management, or related field
- Minimum of seven years of experience with a proven track record in strategic planning, development, budgeting, programming, staffing, and site management
- Experience as a museum professional is a plus
- Excellent written and verbal communication skills
- Demonstrates diplomacy, sensitivity, and flexibility when interacting with diverse stakeholders
- Self-starter with the ability to simultaneously manage multiple time-sensitive tasks
- Willingness and ability to work evenings and weekends in accordance with scheduling needs
- Expertise in Microsoft Office 365, QuickBooks, Constant Contact, & Social Media
Since its creation as a 501(c)(3) in 1961, the Roslyn Landmark Society has been at the forefront of the preservation movement on Long Island. Our mission is to preserve and promote the rich history and historical resources in the Village of Roslyn and the surrounding community.
Thanks to the hard work and dedication of countless members, volunteers, and elected officials, the village is not only a showcase of historic and iconic American architectural styles but it's also a vibrant community illustrating the economic benefits of good preservation policies. Our organization is a nationally recognized landmark preservation success story.
The Roslyn Landmark Society is an equal-opportunity employer that is committed to providing all employees with a work environment free of discrimination and harassment.
JOB DETAILS
Pay: Minimum $90,000 annually (compensation based upon experience)
Hours: Full Time, Monday through Friday. Minimum 40 hours per week. Some weekend work will be required based on events.
Location: In Person at 36 Main St, Roslyn, NY, 11576
Benefits: Paid vacation and sick days. Health benefits are included with the position
Applicants can apply by submitting their resume and cover letters to info@roslynlandmarks.org.
Executive Director
Long Island Traditions
Long Island Traditions, founded in 1991, a regional non-profit organization dedicated to documenting, presenting and preserving the traditional folk arts and architecture of Long Island, is seeking a new executive director as its founder, Nancy Solomon, will be retiring in 2024. Our areas of research and programs include maritime culture, ethnic folk arts of recent and established immigrants, and local and traditional architecture. Our work is based on oral interviews and community-based observation and ethnography. We have developed permanent and traveling exhibits, established historic preservation partnerships with local municipalities, worked with filmmakers on local maritime projects. Other projects include cell phone tours, artist presentations and residencies at area school districts and museums on a variety of maritime and ethnic cultural projects. Our work is based in Nassau and Suffolk Counties. The next Executive Director will have the opportunity to expand the organization’s programming and direction based on the applicant’s interests and expertise.
LI Traditions has a strong base of support including operating and project grants from the NY State Council on the Arts, the National Endowment for the Arts, the National Park Service and area foundations and corporations. LI Traditions is a membership organization where individuals contribute $40-$1000 annually. There is an active board of directors (8 people) with diverse interests and backgrounds who meet 3 times a year and assists the executive director in developing programs and policies of the organization. LI Traditions’ annual budget ranges from $150k - $200k annually. This is a permanent position.
The office is based in Port Washington, on Long Island’s north shore of Nassau County, approximately 40 minutes from NY City by train. LI Traditions is a small non-profit organization, with two part-time employees, and various independent contractors including a graphic artist and an IT specialist. The current executive director will be available to assist the new executive director as needed for up to one year. The successful candidate should ideally start in January 2024.
Hours: 32 hours negotiable per week including office and offsite work.
Salary: $45,000 + benefits including cell phone service, partial health insurance reimbursement, and work-related travel expenses. Vacation benefits include 5 weeks paid vacation, federal holidays, and sick pay. LI Traditions will also pay for attendance at one professional conference annually.
Responsibilities:
Requirements:
To apply e-mail cv/resume, 2 grant writing samples, 2 links to public programs, and two references to info@longislandtraditions.org by October 15, 2023.
Long Island Traditions
Long Island Traditions, founded in 1991, a regional non-profit organization dedicated to documenting, presenting and preserving the traditional folk arts and architecture of Long Island, is seeking a new executive director as its founder, Nancy Solomon, will be retiring in 2024. Our areas of research and programs include maritime culture, ethnic folk arts of recent and established immigrants, and local and traditional architecture. Our work is based on oral interviews and community-based observation and ethnography. We have developed permanent and traveling exhibits, established historic preservation partnerships with local municipalities, worked with filmmakers on local maritime projects. Other projects include cell phone tours, artist presentations and residencies at area school districts and museums on a variety of maritime and ethnic cultural projects. Our work is based in Nassau and Suffolk Counties. The next Executive Director will have the opportunity to expand the organization’s programming and direction based on the applicant’s interests and expertise.
LI Traditions has a strong base of support including operating and project grants from the NY State Council on the Arts, the National Endowment for the Arts, the National Park Service and area foundations and corporations. LI Traditions is a membership organization where individuals contribute $40-$1000 annually. There is an active board of directors (8 people) with diverse interests and backgrounds who meet 3 times a year and assists the executive director in developing programs and policies of the organization. LI Traditions’ annual budget ranges from $150k - $200k annually. This is a permanent position.
The office is based in Port Washington, on Long Island’s north shore of Nassau County, approximately 40 minutes from NY City by train. LI Traditions is a small non-profit organization, with two part-time employees, and various independent contractors including a graphic artist and an IT specialist. The current executive director will be available to assist the new executive director as needed for up to one year. The successful candidate should ideally start in January 2024.
Hours: 32 hours negotiable per week including office and offsite work.
Salary: $45,000 + benefits including cell phone service, partial health insurance reimbursement, and work-related travel expenses. Vacation benefits include 5 weeks paid vacation, federal holidays, and sick pay. LI Traditions will also pay for attendance at one professional conference annually.
Responsibilities:
- Conduct cultural resource surveys using ethnographic methods, state of the art recording equipment provided by LI Traditions, and personal vehicle.
- Develop interpretive programs with traditional artists and tradition bearers, in partnership with museums, elementary and secondary school districts, libraries and other cultural institutions. Ability to use new technologies and work with filmmakers, exhibit designers and other multi-media specialists.
- Organize public programs at area festivals, libraries and other public sites. Develop presentations relating to the work of Long Island Traditions. Develop and produce a newsletter for members 3 times a year.
- Attend state and national folklore conferences; LI Traditions will pay for all travel costs. They will also be expected to present original research and programs at these meetings.
- The successful candidate will have written government grant proposals for state and federal agencies, foundations and other revenue sources. The executive director will supervise two part time employees – a marketing specialist and a program manager.
Requirements:
- M.A. degree or higher in Folklore, Anthropology, Ethnomusicology, Museum Studies, American Studies or related field.
- 3 years public programming, ethnographic fieldwork and grant writing experience with state and federal agencies
- Excellent computer skills including Microsoft office, familiarity with Quickbooks, and Adobe applications. Comfortable with social media
- Enthusiasm and strong communication skills
- Attention to detail
- Organizational skills and ability to work independently
- Flexibility
- Reliable vehicle
To apply e-mail cv/resume, 2 grant writing samples, 2 links to public programs, and two references to info@longislandtraditions.org by October 15, 2023.
Accounting Associate
The Long Island Museum
THE LONG ISLAND MUSEUM IS HIRING!
Position: Accounting Associate
Hours: Part time (21 hours / week)
Schedule: Flexible
Salary Range: $22- $24/ hour
Benefits: Paid time off, 403B, and retirement contribution made by LIM
Position Posting Date: August 8, 2023
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: The Accounting Associate will assist the Director of Finance (“DoF”) with the day-to-day financial operations of the Museum, including accounting entries, reconciliations and reporting in accordance with GAAP. There is also opportunity to collaborate with the DoF to ensure best practices are followed, assess existing controls, etc. In addition there will be insurance related and vendor related learning and oversight.
LIM is a team-oriented, dynamic and engaging place to work. We offer a competitive hourly wage of $22 - $24 per hour, flexible part-time schedule, paid time off, 403b, retirement contributions made by LIM and the opportunity to work in the office and remote. The successful candidate will initially need to work entirely in the office. However, after a gradual transition of on-site learning and positive reviews, some remote work options will be available.
Responsibilities:
Accounting
Additional Information: Any offer of employment for this position will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor and proof of Covid-19 vaccination + boosters as described above (or qualifying exemption request). Applicants should submit a resume and a statement of interest.
Application Instructions: Interested applicants are asked to please fill out a form and submit their resume at this link: https://forms.gle/unf667GJ9oSjh9SM7
The Long Island Museum
THE LONG ISLAND MUSEUM IS HIRING!
Position: Accounting Associate
Hours: Part time (21 hours / week)
Schedule: Flexible
Salary Range: $22- $24/ hour
Benefits: Paid time off, 403B, and retirement contribution made by LIM
Position Posting Date: August 8, 2023
Start Date: Position to be filled immediately; starting as soon as possible.
Position Description: The Accounting Associate will assist the Director of Finance (“DoF”) with the day-to-day financial operations of the Museum, including accounting entries, reconciliations and reporting in accordance with GAAP. There is also opportunity to collaborate with the DoF to ensure best practices are followed, assess existing controls, etc. In addition there will be insurance related and vendor related learning and oversight.
LIM is a team-oriented, dynamic and engaging place to work. We offer a competitive hourly wage of $22 - $24 per hour, flexible part-time schedule, paid time off, 403b, retirement contributions made by LIM and the opportunity to work in the office and remote. The successful candidate will initially need to work entirely in the office. However, after a gradual transition of on-site learning and positive reviews, some remote work options will be available.
Responsibilities:
Accounting
- Month and Year End reporting (assists with journal entries- such as accruals, amortization of prepaids, fixed asset additions / depreciation, investment income, etc).
- Creation of and maintenance of monthly work papers for financial account reconciliation and analysis, including budget to actual review and analysis.
- Identifies and trouble shoots discrepancies between figures calculated in a reconciliation.
- Data Entry (such as annual budget input/upload, occasional assistance with AP).
- Maintains ongoing knowledge of LIM activities and department procedures.
- Keeps manager apprised of status workloads and any potential or unusual developments
- Responds to inter-departmental inquiries.
- Assist in the preparation of other general ledger entries for financial reporting purposes.
- Collaborate with the Director of Finance and other team members to address departmental needs.
- Proficiency in bank reconciliations, with the ability to identify and resolve exceptions.
- Vendor compliance and tracking (contracts, insurance, W9s).
- Some general administrative support (i.e. filing, scanning, etc.).
- Assists with other activities, projects and ad hoc reports as requested.
- Participate in staff meetings, committees and task forces as required.
- Attends professional meetings when appropriate and feasible.
- Makes and maintains contacts with professional colleagues.
- All other tasks as assigned
- Bachelor's degree in Accounting;
- 3+ years accounting experience;
- Strong knowledge of accounting theory, practices and application;
- Experience working with and preparing for the annual audit and 990 tax return;
- Proficiency in Microsoft Office, Google Suite and experience with accounting software (Financial Edge / Financial Edge NXT is ideal);
- Self-motivated individual who excels in both independent and team-oriented environments;
- Must also be able to work cooperatively with several departments and accept feedback;
- Proactive approach to task completion, with a strong sense of initiative and time management;
- Excellent attention to detail and a commitment to quality in all work; Strong organizational skills to manage priorities efficiently;
- Excellent written and verbal communication skills;
- Non-profit experience is a plus;
- Fully vaccinated against Covid-19 (including initial vaccine series, and at least one monovalent and one bivalent booster) with a Centers for Disease Control and Prevention and/or the World Health Organization authorized vaccine; must provide proof of vaccination + boosters (qualifying exemption requests with appropriate support will be considered). Must adhere to the LIM’s Covid Policy.
Additional Information: Any offer of employment for this position will be contingent on the satisfactory completion of a criminal background check performed by an outside vendor and proof of Covid-19 vaccination + boosters as described above (or qualifying exemption request). Applicants should submit a resume and a statement of interest.
Application Instructions: Interested applicants are asked to please fill out a form and submit their resume at this link: https://forms.gle/unf667GJ9oSjh9SM7
ADMINISTRATIVE COORDINATOR
Long Island Maritime Museum
The Long Island Maritime Museum is currently seeking a full-time, in-person, Administrative Coordinator to be responsible for the following duties: Responsibilities include but are not limited to:
Primary Responsibilities:
• Bookkeeping
o Deposits, bill pay, monthly reconciliation
o Payroll
o Financial Reporting
o NYSIF Audits
o Sales Tax Filing
o Invoicing
• Gift Shop Management
o Inventory
o Weekly/monthly reports
o Purchasing
• Annual Membership bulk mailing
• Purchasing
• Management of facilities rentals
• Be available for special events
Qualifications/Requirements:
• Previous administrative/bookkeeping experience
• QuickBooks experience
• Knowledge of Microsoft Office Suite: Word and Excel
• Must have a positive attitude
• Must be team player with strong organizational skills and the ability to multi-task
Hours: Monday - Friday: 8:30 AM to 4:00 PM
Compensation: $21 to $22/hour
Contact: LIMM@limaritime.org for additional information or to forward a resume.
Long Island Maritime Museum
The Long Island Maritime Museum is currently seeking a full-time, in-person, Administrative Coordinator to be responsible for the following duties: Responsibilities include but are not limited to:
Primary Responsibilities:
• Bookkeeping
o Deposits, bill pay, monthly reconciliation
o Payroll
o Financial Reporting
o NYSIF Audits
o Sales Tax Filing
o Invoicing
• Gift Shop Management
o Inventory
o Weekly/monthly reports
o Purchasing
• Annual Membership bulk mailing
• Purchasing
• Management of facilities rentals
• Be available for special events
Qualifications/Requirements:
• Previous administrative/bookkeeping experience
• QuickBooks experience
• Knowledge of Microsoft Office Suite: Word and Excel
• Must have a positive attitude
• Must be team player with strong organizational skills and the ability to multi-task
Hours: Monday - Friday: 8:30 AM to 4:00 PM
Compensation: $21 to $22/hour
Contact: LIMM@limaritime.org for additional information or to forward a resume.
East Hampton Historical Society
CURATOR OF COLLECTIONS
The East Hampton Historical Society seeks a Collections Manager to oversee the care, preservation, and documentation of its museum collections – comprised of more than 20,000 artifacts – that document the diverse communities who have lived and worked in the Town of East Hampton. The Collections Manager works under the direction of the Executive Director to ensure the highest level of stewardship of the Historical Society’s permanent collection. The Collections Manager will assist with institutional planning, budgeting, and implementation of museum-wide policies and procedures that promote the safe and thoughtful interpretation of artifacts at the Historical Society. This is a full-time, salaried position with paid time off, holidays, and medical benefits. Occasional work on weekends and evenings is required.
Primary Duties:
Requirements:
Hours and Salary
Hours: Full-time, Monday-Friday
Salary: $65,000-$70,000 per year
Application Instructions
Please submit cover letter and resume to director@easthamptonhistory.org.
CURATOR OF COLLECTIONS
The East Hampton Historical Society seeks a Collections Manager to oversee the care, preservation, and documentation of its museum collections – comprised of more than 20,000 artifacts – that document the diverse communities who have lived and worked in the Town of East Hampton. The Collections Manager works under the direction of the Executive Director to ensure the highest level of stewardship of the Historical Society’s permanent collection. The Collections Manager will assist with institutional planning, budgeting, and implementation of museum-wide policies and procedures that promote the safe and thoughtful interpretation of artifacts at the Historical Society. This is a full-time, salaried position with paid time off, holidays, and medical benefits. Occasional work on weekends and evenings is required.
Primary Duties:
- Oversee all registration aspects for storage and handling of artifacts, including records management, inventory control, policy formulation, insurance and risk management, and long-range planning.
- In accordance with best practices, ensure proper coordination, handling, documentation, accessioning, and condition reporting of objects, either on loan or for acquisition.
- Coordinate all logistical movement of objects for incoming and outgoing loans including shipping, cataloging, and condition reporting.
- Prepare and process gift receipts.
- Perform necessary inventory of collection, in accordance with the Collections Policy, as well as cataloging and photography of collection.
- Maintain the collections database and provide oversight of the use of the collection by staff, researchers, and other qualified organizations and individuals.
- Work with Executive Director on the construction of a state-of-the-art storage facility and monitor building climate, lighting, cleanliness, and safety in accordance with museum best practices.
- Perform routine monitoring of integrated pest management in all storage areas.
- Prepare loan agreements for exhibitions and keep checklists and coordinate photography for new acquisitions and loans.
- With the Executive Director, oversee and revise the Historical Society’s collections and emergency preparedness policies and procedures, as needed, and train staff. Assist in the development and implementation of any additional Historical Society policies and procedures involving collections care and maintenance.
- Participate in various committee meetings as needed, including the Collections and the Buildings & Grounds Committees. Represent the East Hampton Historical Society at professional and community venues to enhance the understanding of its mission and collections.
- Collaborate with Executive Director on grant applications for collections needs.
Requirements:
- B.A. degree in history or related field.
- Minimum 2 years of museum or gallery experience working with a permanent collection
- Demonstrated knowledge of procedures for art handling, storage, and condition reporting.
- Experience using PastPerfect or other collections database and digital imaging systems.
- Experience assisting with the production of exhibitions that are accessible to diverse audiences.
- Excellent oral, written, and interpersonal skills.
- Ability to manage simultaneous priorities and meet deadlines.
- Self-motivated with the ability to work independently.
- Ability to speak Spanish preferred.
Hours and Salary
Hours: Full-time, Monday-Friday
Salary: $65,000-$70,000 per year
Application Instructions
Please submit cover letter and resume to director@easthamptonhistory.org.